Accounts Payable Administrator

Commercial Express HVAC is seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing team! If you have a strong understanding of bookkeeping and accounts payable principles, are highly organized, and enjoy working in a fast-paced environment, wed love to hear from you.

About the Role:

As our Accounts Payable Specialist, youll play a key role in ensuring accurate and timely processing of invoices, vendor communications, and financial reconciliations. Youll be an essential part of our accounting team, supporting daily operations with efficiency and professionalism.

Responsibilities:

Process and verify the accuracy of all incoming invoices

Match invoices with purchase orders and ensure proper coding in the accounting software

Schedule and process timely payments; print and mail checks with required backup

Reconcile vendor statements and resolve any discrepancies

Maintain and update accounts payable files

Respond to internal and external vendor inquiries promptly

Gather subcontractor documentation to support preparation of annual 1099 forms

Reconcile corporate credit card statements

Calculate and generate use tax as needed

Provide administrative support and assist with special projects as assigned

Maintain confidentiality of sensitive information

Qualifications:

High school diploma or equivalent required

Minimum of 2 years of relevant accounts payable experience

Strong organizational and time management skills

Exceptional attention to detail and accuracy

Ability to work independently and collaboratively in a team setting

Excellent problem-solving, communication, and interpersonal skills

Comfortable using various computer software and accounting systems

Preferred Skills:

Knowledge of use tax generation

Experience working with subcontractors and 1099 forms

What We Offer:

Competitive compensation

Medical, dental, and vision insurance

Life, short-term, and long-term disability insurance

401(k) with company match

Paid holidays and paid time off

Employee referral bonus program

Company-sponsored events

PIc1e5716f3111-31181-38321291

Full Time