On-Site Bookkeeper / Accounting Assistant - Orland Park, IL (No Remote

Job Description

Important: This is a full-time, in-person position at our Orland Park, IL office. Remote or hybrid work is not available. Applicants must be able to work on-site during business hours.

Join our team as a Bookkeeper/Accounting Assistant! You’ll manage our day-to-day financial operations using QuickBooks and other tools, all from our friendly Orland Park office. We’re seeking a detail-oriented individual who can balance entries, reconcile accounts, manage bills, and assist with budgets. This role offers a flexible daytime schedule (core hours 9–3) in a casual, collaborative environment — perfect for someone who values stability and team interaction.

Key Responsibilities:

Record and reconcile transactions in QuickBooks; maintain accurate ledgers and perform weekly bank reconciliations.

Monitor vendor bills/invoices (including email), process daily payments through Bill.com, and maintain positive vendor relationships.

Assist with monthly budgets and reports; track expenses vs. budget and identify savings opportunities.

Review staff shift planning and hours daily; correct discrepancies to ensure accurate payroll.

Check/respond to finance-related emails, maintain organized records, and generate reports as needed.

Ensure all transactions meet company policy and accounting standards; assist with year-end, audits, and tax prep.

Qualifications:

1–2 years bookkeeping/accounting experience.

Proficiency in QuickBooks (Online or Desktop).

Accounts payable experience; Bill.com familiarity a plus.

Budgeting/reporting knowledge; strong Excel/Google Sheets skills.

Excellent attention to detail, organization, and communication.

Self-motivated, reliable, and deadline-focused.

High school diploma required; Associate’s/Bachelor’s preferred.

Benefits & Perks:

Competitive Pay: $23–$25/hr (based on experience).

PTO: 12 days/year.

Health Insurance: Medical, dental, and vision (after 90 days).

Employee Discount on products/services.

Flexible Schedule: Core hours 9 AM–3 PM, with flexibility for additional hours.

Relaxed Work Environment with a supportive team and casual dress.

Growth Opportunities as the company expands.

Full-time