Client Service Specialist Broker - Dealer

Job Description

Why Work at Mercer Advisors?

For 40 years, Mercer Advisors has worked with families to help them amplify and simplify their financial lives. How? By integrating financial planning, investment management, tax, estate, insurance, and more, all managed by a single team. Today we proudly serve over 31,300 families in more than 90 cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron's, we are an independent, national fiduciary legally obligated to always act in the best interest of our clients.*

Mercer Advisors offers a distinct work environment that stands out in the financial industry. Our overall employee base and client-facing team are composed of 50% women, reflecting our commitment to diversity. We attract top talent from across the country, with no formal headquarters and flexible working arrangements, allowing us to assemble the best team possible.

Join us and be a part of a team dedicated to making a meaningful impact on the financial lives of families across the country.

* Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron's top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron's to use the ranking in marketing. Please see important information about the ranking criteria methodology here.

Job Summary:

The primary focus of a Client Service Specialist Broker-Dealer (CSS BD) is to provide excellent follow-through and operational support to the brokerage service team in servicing and delivering on the needs of high net worth clients. As a CSS BD, you will have a direct impact on the client experience and are vital to the success of the organization. You will be a member of a dynamic team in a collaborative, client-focused environment utilizing your exceptional organizational, communication and problem-solving skills.

Responsibilities:

Responsible for day-to-day operations and administrative support for one or more registered representative including answering inbound calls and email requests, scheduling and gathering client data for ongoing service processes

Ensuring all paperwork and procedures for client requests are completed and adhere to compliance requirements

Coordinating with internal operation departments to ensure client requests are fulfilled.

Managing client deposits

Maintaining data integrity across all systems and updating as necessary

Researching client issues in cooperation with back office operation partners

Onboarding new clients, processing transfer paperwork, setting up new accounts while coordinating with the brokerage service team, custodians and Black Diamond

Other duties as needed

Requirements:

Education:

High School diploma with a Bachelor's degree highly preferred

Experience:

3-5 years of job related experience required

Financial services industry required

Prior experience working in an office environment with a customer service focus helpful

Certifications:

Notary designation a plus

FINRA Series 7 required, but can be obtained within 6 months after start

Job Skills:

Ability to prioritize in a fast-paced environment while maintain client focus and demonstrating attention to detail

Enjoy collaborating and building positive relationships internally with co-workers and externally with clients and business vendors

Excellent verbal and written communications skills a must

Strong MS Word, Excel, and Outlook skills required; prior use of CRM system (Junxure) a plus.

Strong desire for continuous self-learning and professional growth

Competencies:

LEADERSHIP

Vision & Values

Understands and consistently demonstrates full commitment to HYA & Mercer Advisors Guiding Principles

Talent Development

Proactively takes on new work. Actively seeks feedback from team members and Wealth Management leaders. Assists with training and mentors new employees as needed.

Innovative & Change Management

Seeks to learn and apply new approaches and processes. May begin to identify/suggest process improvements.

Firm-building

Represents the Firm in a professional manner

Driving Results

Understands and supports meeting KPI goals

Business & Technological Knowledge

Individual Experience

Core knowledge of the industry

Economic Landscape

Working knowledge of the economic landscape and impact on the Firm and clients

Data/Financial Acumen

Seasoned working knowledge of data and financial metrics relevant to the job

Business Operations

Strong working and core knowledge of Broker-Dealer Office Operations and purpose/relationship to other Firm operational groups

Technology - Junxure

Foundational to strong understanding of Junxure

Core Tech/Platforms

Able to effectively navigate Core Technology (Microsoft Office, Laserfiche, Custodian Sites, Task Management tools, DocuSign, and more) at an expert level

Technology – Black Diamond

Some knowledge and continued development of Black Diamond and assisting with ad hoc reporting requests

Compliance

Foundational knowledge of aspects of compliance as relates to job tasks in role and a growing working understanding of compliance requirements

Business Operations - Account

Learning the basics of Account Operations and beginning to execute related tasks

SO's - Brokerage

Able to facilitate brokerage offerings and process change requests

INTERPERSONAL EFFECTIVENESS

Teamwork & Collaboration

Actively practices teamwork and collaboration within and beyond the assigned team -- e.g., with Branch Ops or Investment Ops and other mid and back office operations

Work Environment

Contributes to a positive work environment; builds appropriate rapport with other team members

Balancing Priorities

Balances competing priorities and manages time pressures with composure

Trustworthiness

Instills trust across the Firm as someone who can be counted on for honesty, integrity and reliability

Professional Presence

Demonstrates commitment to professional behaviors - punctuality, attendance, appropriate office conduct, responsiveness, and follow-through

Communications

Presents oral and written communications in a concise and well-organized form

CLIENT FOCUS & ACCOUNTABILITY

Client Service

Directly supports and maintains client account operations. Demonstrates logical approach to gathering information to answer client questions. Partners with others to maintain client relationships through responsive, proactive client service. Serves as the primary point of operational contact for clients and brokerage teams. Effectively resolves and manages solutions to resolve client concerns and issues. Proactively engages with internal and external clients in order to exceed expectations.

Resource Coordinator

Has established working relationships with internal resources needed to deliver high quality work on a timely basis

Quality

Demonstrates accountability for own work quality; can quality control own work

Work Schedule: Monday through Friday, 8:00AM – 5:00PM.

Working Conditions: Professional office environment, daytime hours, working inside, standing, and sitting, will be assigned to a workstation.

Benefits:

Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following:

Company Paid Basic Life & AD&D Insurance

Company Paid Short-Term and Long-Term Disability Insurance

Supplemental Life & AD Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance

Three medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.

Health Savings Account (HSA) with company contributions on a per pay period basis if enrolled in either HDHP medical plan.

Two comprehensive Dental Plans

Vision Insurance Plan

Dependent Care Savings Account for child and dependent care.

14 Company Paid Holidays with a full week off at Thanksgiving.

Generous paid time off program for vacation and sick days

Employee Assistance Plan

Family Medical Leave

Paid Parental Leave (6 weeks)

Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (6 weeks) to provide time for recovery, baby bonding, and enjoying your family time.

Adoption Assistance Reimbursement Program

Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life's challenges and more.

401(k) Retirement Plan with both Traditional and Roth plans with per pay period match

Pet Insurance

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

Mercer Advisors provides equal employment opportunity to all applicants and employees without regard to age, color, disability, gender, marital status, national origin, race, religion, sexual orientation, gender identity and expression, physical or mental disability, genetic predisposition or carrier status, or any other characteristic protected by law in accordance with all applicable federal, state, and local laws. Mercer Advisors provides equal employment opportunity in all aspects of employment and employee relations, including recruitment, hiring, training and development, promotion, transfer, demotion, termination, layoff, compensation, benefits, and all other terms, conditions, and privileges of employment in accordance with applicable federal, state, and local laws.

If you are a resident of California, learn more about Mercer's California Consumer Privacy Policy here.

Full-time