Project Coordinator

For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Project Coordinator to join its team in Austin, TX.

The Project Coordinator bridges project operations by supporting the day to day operations of the crew in addition to procuring materials and equipment leading up to the job. This position will also coordinate with maintenance sales person to coordinate the maintenance schedule with the project schedule. This position will ensure that projects run smoothly. The ideal candidate thrives in a collaborative, fast-paced environment, is passionate about restoring native landscapes, and is ready to grow with a mission-driven company.

Responsibilities

Responsibilities include, but are not limited to, the following:

Project Coordination:

Coordinate with Project Managers to procure materials, equipment, and subcontractors for all construction and maintenance projects, ensuring timely, cost-effective purchasing

Coordinate with Operations and Sales Team to schedule construction and maintenance projects in LMN

Coordinate with Operations Team on a daily basis to create the daily operations schedule in Excel, assigning crews, tools, equipment, and materials and distribute to all staff

Support the transition of projects from the sales team to the operations team by ensuring all project details are entered, organized, and communicated clearly in Monday.com

Maintain strong vendor relationships to secure the best quality materials, equipment, and subcontractors in order to negotiate favorable pricing and coordinate timely deliveries.

Coordinate with Project Managers to manage time-sensitive procurement and logistics tasks ahead of their scheduled need

Photograph before, during, and after shots of landscape projects for marketing and documentation purposes

Coordinate with Project Managers to streamline internal communications between field crews, project managers, and salespersons to ensure project efficiency and profitability

Successfully work in a fast-paced environment and adapt to changing deadlines, schedules, field crews, and deliveries (THE ONLY CONSTANT THING IS CHANGE!)

Feel comfortable communicating directly with all levels of the organization

Be available to work overtime as needed meet project deadlines and to ensure excellent communication

Begin training on Job Costing to take on Job Costing in LMN within 1 month of hire

Regularly perform work indoors, and occasionally in the field

Qualifications

The successful candidate should meet the following qualifications:

Ready to serve: Jump in, be enthusiastic

Seek to understand: Dig in, get curious, do not assume

Never Give Up: Own it, embrace it, get it done

Bachelor’s degree in Construction Management, Project Management, Business Administration, or a related field preferred

Experience in project coordination and/or procurement (construction, landscaping, or a related field is required)

Experience using project management tools — Monday.com and/or LMN software experience preferred (or ability and willingness to learn it quickly and independently)

Excellent organizational skills and attention to detail — able to manage multiple projects, timelines, and communication streams simultaneously

Strong time management skills with a proactive, solution-oriented approach

Team player with a positive attitude who thrives in a collaborative, profit-driven and mission-driven environment

Proficient with Microsoft Office Suite, particularly with Excel, Word, and Outlook

Strong verbal and written communication skills.

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

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Salary

Starting wage is 70,000/yr. The starting range represents the low and high end of the G&A Partners’ range for this position. Actual wages will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of G&A’s total compensation package for employees. Other rewards may include commissions, annual bonuses, and program specific rewards. In addition, G&A Partners provides a variety of benefits to employees, including health, dental, vision, life insurance, short-term and long-term disability, flexible spending, ancillary benefits, retirement savings plan, paid holidays, and paid time off (PTO). Application close date is 10/14/25

Regular Full-Time