Project Coordinator - Temporary

Job Description

TEMPORARY PROJECT COORDINATOR

Mission, Purpose and Programs

EarthCorps is a non-profit organization based in Seattle, Washington that develops leaders to strengthen community and restore the health of our environment. We believe in the power of people – acting through their collective responsibility to one another and our planet – to tackle the most pressing challenges facing our world, and we envision a world in which people and nature thrive together.

To cultivate this important work, EarthCorps brings together passionate and hardworking aspiring leaders from the US and across the globe for a year-long environmental leadership development program. Participants gain hands-on leadership experience, cross-cultural skills and learn technical environmental restoration while building a close-knit community as they care for our natural world. These emerging environmental leaders “think globally and act locally” in leading community volunteers to complete restoration projects such as native tree planting, invasive plant removal, salmon stream restoration, wetland and shoreline restoration and trail construction.

At the conclusion of the program, these leaders return to their local communities with the skills and enthusiasm required to tackle the pressing issues of our time – including climate change, pollution and ecological degradation – to help create a better world for all of us. Since its inception in 1993, EarthCorps has trained more than 1,000 environmental leaders from the US and nearly 80 countries around the world.

Statement of Solidarity and Commitment to Racial Equity

EarthCorps strongly believes in the values of diversity and inclusion. We work to ensure that everyone, regardless of who they are or the work they perform for our organization, feels involved and supported in all areas of our operations. In addition to that basic principle, we are striving to become an anti-racist organization. We stand in solidarity with the Black community and are deeply committed to racial equity in our internal and external work.

People of color are disproportionately impacted by environmental hazards, and far too often the organizations that advance environmental work perpetuate similar injustices, excluding people of color from educational and job opportunities in this space. A world in which people and nature thrive together requires leaders who understand that social injustice and environmental issues are intertwined, and we will solve neither as a society if we fail to solve both.

POSITION SUMMARY:

The project coordinator position is a full-time TEMPORARY position that will play a critical support role to EarthCorps field operations. The project coordinator will ensure that field crews and agency partners have necessary information, tools, and equipment for successful project completion. They will also assist EarthCorps Logistics Manager with hand and power tool maintenance, materials acquisition, camping and project preparation. This position also plays critical role in onsite communication with crews, task coordination, problem solving, onsite oversite and quality control.

This position is managed and supervised by EarthCorps’ Conservation and Sustainability Director.

DUTIES AND RESPONSIBILITIES:

60% Project Coordination and Field Support

· Coordinate a portfolio of field projects, including agency contact communication, project packet creation, pre-project crew communication, post project invoicing and follow up tasks as needed.

· Implement projects in conjunction with the Project Management Team and agency partners. Projects may include implementing vegetation management and integrated pest management plans, erosion control, site stewardship, and trail work.

· Coordinates and schedules projects with the Project Management Team.

· Maintains relationships with agency partners.

· Ensures all projects meet quality and quantity expectations along with budget and timeline agreed upon with agency partners.

· Serves as on-site project manager for EarthCorps as needed per project needs.

· Coordinate purchasing of materials with project team.

· Support Project Managers and field projects as needed and available including delivery of materials, assisting in scoping new projects, inventorying, data collection etc.

· Uphold EarthCorps policies relating to safety and proper use of personal protection equipment, tools, and equipment.

· Lead by example by sharing knowledge, modeling work pace, positive attitude, problem solving skills, active listening and communication skills.

30% Logistics Support:

· Assist in the maintenance and management of facility infrastructure (organization of tools & equipment, fleet, parking lot, herbicide, storage unit management etc. facilities in coordination with Logistics Manager and other field staff.

· Assist with implementing safety and security procedures in the field and EarthCorps facility.

· Assist in the management and maintenance of field infrastructure including tool repair, small engine maintenance, in coordination with Logistics Manager and other field staff.

10% Supervision

· Actively creates and supports an equitable and inclusive culture at EarthCorps

· Establishes clear goals & objectives with crews including quality/quantity of work, timeline, and safety standards

· Supports leadership development of the leadership cohort and corps members

· Enforces the standards of behavior as well as policies and procedures of EarthCorps and ensures adherence to program goals and mission

· Leads by example, working alongside corps members and crew leaders

· Supports a reciprocal leadership and learning environment with EarthCorps staff and program participants

· Counsels, motivates, and provides appropriate corrective action regarding program and safety violations to individual corps members and crew leaders as needed

5% Administration & Communication:

· Attend staff and committee meetings.

· Prepare timely oral and written reports, which may include timesheets, work projects summaries, equipment use and maintenance logs, effective feedback, and incident reports.

· Conduct mapping and photo documentation of projects when required

· Maintains project files, including documentation of work, and receipts

Position involves:

· Heavy lifting (up to 50 lbs) repetitive motion and traversing steep and uneven terrain

· Working, eating, and sometimes camping in the outdoors in all weather conditions, including heat, cold, rain, and smoke

· Safe operation of gas and electric powered tools

· Applying and managing herbicides

· Sitting indoors, working at a computer, being inside.

Please consider the nature of the work prior to applying and let us know if you have any specific questions or concerns.

REQUIRED SKILLS

· Experience working in a team and working independently.

· US (any state) driver’s license and comfort driving 12 passenger vans and large trucks.

· Possession of or ability to acquire a WA State pesticide applicators license.

· A commitment to racial equity and environmental justice

· Ability to travel regionally including car and ferry trips.

DESIRED SKILLS

· Experience leading volunteers and/or crews in restoration work.

· Desire to learn and grow personally and to support others as they learn.

· Adept communication skills, particularly listening and clearly sharing information

· Problem solving and critical thinking skills

· Capacity to delegate, multitask, stay organized and be responsive.

· Positive attitude and intent to uplift and build trust with others.

· Experience communicating across difference with empathy and respect.

· Experience with the safety guidelines, practical use, and maintenance of hand and power tools.

· Experience with front and backcountry camping equipment, e.g. tents, stoves, and meal planning.

· Demonstrates the ability to work well independently and is self-motivated.

· Familiarity with restoration techniques and PNW Ecology.

· Experience with Microsoft Outlook, Microsoft Teams.

· An interest or desire to learn about small engine mechanics

TERMS OF EMPLOYMENT:

· FULL TIME TEMPORARY: 9/22/2025 – 3/28/2026

· RATE OF PAY: $25.00/hr

· TYPICAL HOURS: Will start out on a 4-10 schedule (four, 10-hour days), 7:00am-5:30pm, (1/2-hour lunch) with the schedule flexing later in the season to meet project needs. Some evenings, overnights, and weekends are required.

· Criminal history checks conducted to fulfill requirements

BENEFITS:

· Holidays will be paid as designated by EarthCorps.

· Sick leave

· Paid Vacation

Full-time