Executive Assistant

Executive Assistant

Would you like to collaborate with dynamic, cross-functional and international teams?

Are you passionate about providing Assistance and Support?

Join our Oilfield Services Team

Our Oilfield Services business provides intelligent, connected technologies to monitor and control our energy extraction assets and supporting facilities. Our team arranging technical expertise to meet our client expectation. We provide customers with the peace of mind needed to reliably and efficiently improve their operations.

Partner with the best

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership and regional Europe/Caspian team. This role requires excellent communication and time-management skills, as well as the ability to handle sensitive information with discretion.

As an Executive Assistant, you will be responsible for:

Providing an excellent first impression of our company to senior policymakers and staff interacting with Baker Hughes

Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel

Managing the flow of information, organizing appointments and maintaining up-to-date calendars to ensure effective prioritization of tasks

Coordinating logistics, domestic and international travel arrangements for your team to maximize time, efficiency and value

Providing extensive office and administration services and supporting departmental logistics to enable the success of our team

Assisting with event management and delivering bespoke special projects to support our strategic initiatives

Preparing of reports, correspondence and presentations to provide exceptional and professional documentation for our function and stakeholders

Coordinate logistics for internal and external meetings (agendas, meeting rooms, video conferencing, catering, etc.)

Prepare reports, presentations, letters and other documents as requested

Screen and direct phone calls and emails, responding when appropriate

Handle confidential information with integrity and professionalism

Arrange detailed travel plans, itineraries, and accommodations

Track and submit expense reports and reimbursements

Support regional team on internal BH programs as well as external commercial customers’ dedicated programs (e.g. 360 supplier program, etc.)

Managing BH University program for customers – working with them on people selection, placement, arrangement logistics, etc.

Annual Meeting customers’ support – all required local paperwork and logistics for the meetings, regional meetings and events organization

Managing trainings arrangements for customers

Fuel your passion

To be successful in this role you will:

Have solid, professional experience ( minimum 3 years) providing executive-level support in a fast-paced organization

Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy

Display excellent communications skills, with an ability to engage and interact with senior global leaders

Show the ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment

Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders

Show proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace

Be well versed in social media and marketing

Display a high value for integrity, kindness and show a sense of humor

Have fluent English and Russian

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input.

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