Professional Program Assistant

All positions require that the applicant be a resident of Wyandotte county or willing to relocate within (12) months from the date of hire. As a condition of employment all employees must pass a post offer physical examination and drug screen. And submit proof of identity and employment eligibility.

This is a 100% fully grant-funded position.

Position Responsibilities:

Manage all communications related to the HUD Lead Hazard Control Grant, including assisting clients with the intake and application process in person, by phone, and electronically.

Prepare, organize, and submit physical and digital documentation for Program Manager review.

Ensure that all program files are complete, properly organized, and ready for internal and external audits.

Assist in data entry and the development of quarterly and annual reports as required by grant guidelines.

Coordinate and support community outreach efforts, including planning and participating in public events.

Serve as a liaison between community members and program staff to enhance engagement and program understanding.

Report regularly to the Program Manager on project status and any operational issues.

Arrange temporary relocation for clients impacted by lead hazard remediation.

Process invoices and ensure that financial documentation complies with grant requirements.

Work closely with the Management Analyst to manage requisitions, purchase orders, and other financial processes.

Verify that all contractors maintain current insurance, SAM.gov registrations, business licenses, occupational tax certifications, and KDHE contractor licenses.

Represent the program through presentations and at public events, including those held outside normal business hours.

General Duties and Expectations:

Maintain strong, professional relationships with UGHD clients, staff, community partners, and external stakeholders.

Demonstrate high ethical standards and uphold the values and mission of the UGPHD.

Maintain professionalism in all written and verbal communications.

Perform other duties as assigned.

Required Skills and Abilities:

Proven ability to manage administrative processes with attention to detail and accuracy.

Strong organizational and time management skills.

Ability to work independently, take initiative, and solve problems proactively.

Minimum Qualifications:

Bachelor’s degree in administration and one year of experience in area of assignment; or any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Must have a strong written and verbal communication skills; bilingual Spanish strongly preferred. Knowledge of, and proficiency in Microsoft Office products (Word, Excel, Access, power Point). Must possess a valid driver’s license, proof of insurance and reliable transportation. Current Wyandotte County resident or willing to relocate in 12 months of hire.

Preferred Experience and Credentials:

Experience working with diverse populations and multilingual communities.

Previous experience with grant-funded programs or public health initiatives.

Must meet eligibility for approval by the HUD Office of Healthy Homes and Lead Hazard Control.

About Everything Else:

Residency: All UG employees must reside within Wyandotte County within one year of starting a position. The residency requirement is non-negotiable.

Classification Title: Professional Program Assistant

Assessments/Testing: This position does not require testing.

Pre-employment Screening: An offer of employment is contingent on the verification of credentials and other information required by the Unified Government, including the successful completion of a drug-screening test and physical.

Probationary Period: This position requires the selected candidate to complete at least a six-month probationary period prior to attaining career status with the Unified Government.

The Unified Government provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

Salary Range:

$21.22-$27.75/.hr

The Unified Government of Wyandotte County/Kansas City, Kansas is an Equal Opportunity Employer and values diversity in its workforce.

If you need to reach a member of the Human Resources staff, please contact the mainline or email the staff member.

Company: Unified Government of Wyandotte County/Kansas City, KS

JR25-00385