Event Coordinator

An Event Coordinator is needed for a contract opportunity in Westerville, Ohio. The role assists in planning and executing trade shows, conferences, customer events, and internal meetings. Key duties include: Event Support & Logistics, Marketing & Lead Management, Administrative & Vendor Support, Cross-Team Collaboration, and On-Site Execution.

Duties:

Event Support & Logistics Coordinate venue and vendor research, booth setup, and shipment logistics

Track event registrations, schedules, and collateral

Manage hotel room blocks, travel coordination, and hospitality logistics

Monitor budgets and assist with cost tracking

Submit creative services requests using client’s Wrike project management system Marketing & Lead Management Upload and track event leads using CRM (Oracle Eloqua)

Partner with the sales team to ensure timely and accurate lead follow-up

Support promotional campaigns and social media efforts related to events

Ensure all materials align with branding and campaign goals Administrative & Vendor Support Order and manage promotional item inventory

Maintain event-related budgets, invoices, and vendor contracts

Research new venues, suppliers, and competitive event insights Cross-Team Collaboration Work closely with internal teams (sales, marketing, product, and operations) to align on event goals

Act as a point of contact for vendor and partner communication

Support post-event reporting and analysis to drive continuous improvement On-Site Execution Participate in pre-event site visits, providing notes, photos, and detailed recaps

Support event setup, breakdown, and on-the-ground coordination

Ensure every event meets client’s branding, service, and quality standards Skills: 1–2 years of experience in event coordination, marketing, or project management

Strong organizational and time management skills

Excellent written and verbal communication abilities

Demonstrated ability to multitask and thrive under pressure

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace

Experience with Smartsheet is a plus

High attention to detail and a creative, solution-oriented mindset

A team player who enjoys working collaboratively across departments

Associate’s degree or equivalent experience Job ID:

1033115