Administrative Assistant

Administrative Assistant

DESCRIPTION: The holder of this position will act as a primary administrative/secretarial resource in support of Everett High School. The Administrative Assistant works as secretary to the School Leader and coordinates communications between administrators, District and site personnel, parents, students, and the general public. Develop and maintain efficient office management techniques and ensure that the District’s daily and long-term administrative requirements are met.

Required Education/Experience:

High School diploma or equivalent.

Excellent secretarial skills, including expertise in Google Suite

Excellent verbal and written communication skills.

A high degree of organizational skills.

Ability to prioritize and handle diverse tasks.

Ability to work independently and as part of a team as circumstances require.

Ability to take the initiative, exercise sound judgment, and make decisions within the scope of his/her authority.

Ability to relate in a positive manner with members of the public, parents, staff, and students.

Maintain a high level of confidentiality.

Experience working in a school office environment.

Ability to relate to younger students and use discretion in dealing with them.

Preferred Education/Experience:

ESSENTIAL DUTIES:

Provide administrative/secretarial support to Administrators as assigned

Provide information over the phone or in person to parents, students, and school personnel as appropriate; route calls to appropriate personnel as necessary

Maintain and update student records

Compile attendance reports and/or computerized programs as directed for both students and staff

Maintain accurate and up-to-date permanent records as directed.

Present a pleasant, helpful attitude toward staff, students, parents, and visitors

Screen visitors upon entry

Directs substitutes, teacher,s and paraprofessionals to appropriate classrooms and provides necessary information

Manage administrators’ calendars, schedule appointments, meetings, and notify all parties involved

Receive and distribute mail daily

Learn, appl,y and explain school and District policies, rule,s and objectives

Utilize various computer software programs, including ASPEN and Google Drive applications, for District and school functions

Compile and maintain an inventory of supplies and equipment as directed

Receive and appropriately dispense supplies and compile records of such

Must adhere to required deadlines

Read and interpret instructions from teachers and administrators

Other duties as deemed necessary by the Principal and the District.

Salary/Wage: Pursuant to the Everett Public Administrative Assistant Collective Bargaining Agreement

Classification: Full year

The Everett Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.