Admin Support

Job Title: Admin Support

Location: San Jose, CA (Onsite, 5 days a week)

Pay Rate: $28–$30 per hour

Type: Contract to Hire

Schedule: Monday–Friday, 7:00 AM – 3:30 PM

Essential Job Responsibilities

Perform word processing, spreadsheet creation, editing, and formatting using Microsoft Office tools.

Collaborate with foremen and field staff to complete and file daily reports.

Assist with monthly billing using internal company platforms and Excel.

Manage cloud-based storage of job files and documents, ensuring updates and accessibility over time.

Establish, update, and maintain organized records, files, and documentation.

Track and communicate progress on administrative tasks, sharing updates with relevant stakeholders.

Support problem-solving efforts and contribute to the development and execution of team goals.

Provide office and field assistance as needed.

Handle frequent phone interactions with customers during contract renewals.

Maintain and update the preventative maintenance contract customer database.

Track backflow tester certifications and test kits across all water purveyors.

Process all paperwork generated by backflow technicians.

Qualifications

1–2 years of experience in a professional administrative role.

Background in construction, plumbing, or HVAC industries is a plus.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Comfortable interacting with all levels of staff.

Positive attitude, reliability, and ability to work independently in a fast-paced environment.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook/Calendar).

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.