Administrative Assistant

Job Description

Position and Responsibilities

The primary responsibility of the Office Administrator is to ensure the smooth and efficient day-to-day operations of the office so that employees can focus on accomplishing business objectives. This includes managing administrative tasks, coordinating office activities, supporting staff needs, and maintaining a professional and organized work environment.

Responsibilities include:

Serve as the primary point of contact for general office operations and administrative support

Manage office supplies, equipment, and vendor relationships

Maintain office records, filing systems, and shared resources (digital and hard copy)

Greet and assist visitors, ensuring a professional and welcoming environment

Managing incoming calls of the main phone line

Support onboarding and offboarding processes

Assist leadership with special projects and administrative tasks as needed

Ensure adherence to company policies and procedures, promoting a positive and efficient workplace culture

Assist with receiving guests and issuing building passes

Assist with setup of meetings and events (e.g., board meetings, birthdays)

Delivery Management:

Receive, sort, and distribute mail to relevant parties

Accept all incoming packages

Schedule and drop off outgoing FedEx/UPS packages

Manage and coordinate food deliveries

Office & Kitchen Maintenance:

Stock and organize kitchen pantry

Maintain office supplies and organize supply closet

Perform light kitchen cleaning (unloading/loading dishwasher, tidying counters, etc.)

Facilities Coordination:

Coordinate maintenance and repairs for office equipment and facilities

Communicate with building management, vendors, and contractors on all repair, maintenance, and operational matters (HVAC, lighting, etc.)

Maintain vendor contact information and routine maintenance schedules

Qualifications

Bachelor’s degree preferred not required

1+ years of experience in an administrative, office management, or similar role

Strong organizational and multitasking skills with excellent attention to detail

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology

Excellent verbal and written communication skills

Ability to work independently, manage competing priorities, and meet deadlines

Professional demeanor with the ability to interact effectively at all levels of the organization

Problem-solving mindset with a proactive approach to improving processes and efficiency

Compensation

Compensation will be commensurate with experience and capabilities. We offer a competitive base salary, discretionary bonus potential, and a comprehensive benefits package.

Full-time