Project Administrator

Job Description

Salary: $55,000-$60,000 per year

Project Administrator (PA)

Reports to: Project Manager

FLSA Status:

Exempt

Hours: 8:00 AM to 4:30 PM (One (1) Hour Lunch) unless otherwise dictated by Project Manager; 40-hour work week

Job Location: 3500 Alum Creek Drive, Columbus, OH 43207; Jobsites as assigned, This position is in person with no hybrid or remote work capabilities

General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

Collects, organizes, and maintains project documents in appropriate software

Collects documents relating to plan changes and communicates changes to the project management team;

Prepares and provides reports and documentation to internal teams

Orders resources as needed

Assists with all change management, time and material invoicing, and allowance tracking

Assists with the submission of Request for Information (RFI) including logging, tracking and communicating information to internal team members

Assists with subcontracts, pricing changes to work, and purchase orders as needed

Supports submittal management

Collects and routes material certifications, bills of lading, and jobsite tickets as needed

Itemizes and codes invoices from vendors and subcontractors

Coordinates with vendors and subcontractors to acquire invoices and obtain quotes

Develops, tracks, and sends monthly invoices to customers

Assists with revenue and cost projections

Provides administrative support to assigned project team

Coordinates with field staff to ensure documentation matches established processes

Knows and adheres to all company policies and procedures

Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employees supervisor.

Knowledge, Skills, and Abilities

Knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation, knowledge of office equipment, skilled at handling multiple documents and files, ability to stand for extending periods of time, ability to walk extended distances, ability to communicate orally and in writing, ability to speak publicly, ability to read and comprehend information from written materials, ability to work independently and in a team environment, ability to travel to and from the primary workplace daily, as well as to the occasional off-site locations such as job sites.

Qualifications

Associate degree or higher in a relevant field of study or at least two (2) years of experience in an administrative assistant or similar office support role required

Must be able to successfully complete necessary background checks

Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a BWC Drug-Free Workplace and tests for marijuana)

An Equal Opportunity Employer