Administrative Aide IV

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Department of Health is currently seeking qualified applicants to fill an Administrative Aide IV, grade A19 position, in the Family Health Services division.

About the Position

This is highly responsible senior level administrative/secretarial work in which the incumbents apply a broad knowledge of the functions of County government. Work at this level is distinguished from that of the Administrative Aide III by the greater complexity and variety of secretarial, administrative and office management functions. The scope of duties requires a greater degree of independent judgment. Administrative Aide IV's may report to the head of a medium sized department (generally grades ranging from 31 and above), to an important official in the Office of the County Executive or County Council or to a Deputy Director. Incumbents at this level usually receive very general instructions and supervision on most assignments. May coordinate a variety of diverse functions/activities and supervise a small group of clerical employees. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public’s health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Examples of Work

Performs highly responsible secretarial/administrative services in support of an important official.

Acts in the absence of an Executive Administrative Aide.

Responsible for typing highly sensitive and confidential material and disseminating information to appropriate personnel.

Drafts and composes a variety of letters, memoranda, reports, for supervisor's signature.

Proofreads and edits various letters, reports.

Manages supervisor's calendar.

Coordinates a variety of office activities, special projects and functions.

May supervise and train a small group of clerical office staff.

Develops and modifies office procedures and forms to ensure efficiency and accuracy.

Responsible for maintaining adequate supply of office materials and supplies.

Responsible for researching and organizing background material in preparation for meetings, conferences, and hearings.

Responds to inquiries and referrals from other offices and visitors to ensure that information flow is accurate and prompt and to maintain good public relations.

May assist in preparing the budget for small agency or component of large agency.

Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology such as correspondence, bulletins, reports memoranda, speech drafts, formal acceptances or regrets, and other material, on general, special or technical subjects.

Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Qualifications

Must have experience at the Administrative Aide III level equal to the length of the probationary period; or associate's degree in business administration or secretarial science and two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities. Applicants must be proficient in typing and shorthand where required.

Any equivalent combination of relevant training, education and experience may also be considered.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 1701 McCormick Road, Largo, MD

Conditions of Employment: Upon selection, the candidate must:

Pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previous test scores will be used to receive the passing disposition.

Meet all training and performance standards and demonstrate proficiency as required by the agency.

Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.

Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.

Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace