Administrative Project Coordinator

Job Description

Administrative Project Coordinator

We are looking for a proactive project coordinator to join our respected property restoration company, Paul Davis Restoration of Greater Columbia. We recognize that our team is the cornerstone of our success, and we aim to attract individuals who showcase honesty, integrity, and a dedication to providing outstanding care for those in need.

This is a full-time, in-office role, Monday–Friday, 8:00 a.m.–5:00 p.m.

We value leaders who possess strong problem-solving skills and a solid work ethic. While a background in residential construction and fire/water restoration is preferred, we are committed to training the right candidate who shows growth potential, even if they have limited experience.

Candidates should be team-oriented, enthusiastic about customer service, and able to demonstrate strong organizational and communication skills.

Key Responsibilities

Ensure project documents are complete, delivered on time, and stored appropriately in the job management system.

Assist customers with material and finish selections, ensuring their choices align with project timelines and budgets.

Perform administrative duties including preparing reports, updating project schedules, processing purchase orders, maintaining job files, and organizing meeting notes.

Assist with data entry, correspondence, and maintaining accurate digital and physical records for all projects.

Coordinate calendars, schedule inspections, and track permitting processes.

Oversee our customer showroom, and make sure customer selections are organized and appropriately labeled

Develop and maintain relationships with local vendors to ensure we are getting the best products for our customers.

Participate in the on-call rotation, which requires being the point of contact for any new issues during evenings and weekends, as determined by the rotating schedule.

Required Skills and Qualifications

Ability to work independently with exceptional organizational and time management skills

Excellent communication and customer service skills, with compassion and empathy for the customer

Professional presentation and accountability for work

Ability to work in a fast-paced environment and remain calm in stressful situations

Take initiative in pursuing professional development and improving technical knowledge

Familiarity with construction job management systems (e.g., Dash, Buildertrend, etc.)

Strong leadership skills and accountability for work

Deadline and detail-oriented

Thrive in a team environment

Work Experience and Education

Minimum associate's degree or equivalent industry experience required (in construction or restoration)

2 years minimum proven experience in the construction or restoration field preferred

Proficiency with computers and various technologies, including Microsoft Office Suite

Valid driver’s license, satisfactory driving record, background check, and drug screening required

Compensation & Benefits

Base Salary: $45,000–$55,000, plus performance-based bonus opportunities

Benefits: Comprehensive package including 401(k) with company match, paid time off, and vacation

Full-time