Purchasing Technician

Major Duties and Responsibilities

This position is responsible for performing technical duties, to include analyzing and approving purchase orders, and end-user training duties in support of government purchasing procedures.

Analyzes and approves purchase orders; reviews documents for accuracy; performs modifications and cancellations of documents as needed; enters and retrieves a variety of information in order to update records, process transactions, and respond to information requests.

Assists end-users with purchasing issues.

Adds new vendors into the financial system; modifies existing vendor information.

Provides support for the Purchasing Card Program to include: Conducts Purchasing card training for end users; reviews and verifies card reconciliations; acts as liaison with the bank to resolve card issues; prepares new card request and other duties related to the Pcard system as needed.

Prints, processes, and mails purchase documents.

Trains end-users in the financial system used to process purchase documents; provides new employee and refresher training.

Processes, tracks, and coordinates surplus equipment; coordinates transfer to surplus warehouse; coordinate annual auction with City Contractor.

Maintains inventory of office supplies and paper supplies for the Purchasing Division.

Performs other related duties as assigned.

Knowledge, Skills and Abilities

Knowledge of the principles and practices of public purchasing, bidding procedures, and contract negotiations.

Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.

Knowledge of general office procedures and practices.

Skill in utilizing financial computer software programs.

Skill in problem solving and decision making.

Skill in operating standard office equipment.

Skill in oral and written communication.

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

Feeling – perceiving attributes of objects by touch with skin, fingertips.

Grasping – applying pressure to object with fingers, palm.

Handling – picking, holding, or working with whole hand.

Hearing 1 – perceiving sounds at normal speaking levels, receive information.

Hearing 2 – receive detailed information, make discrimination in sound.

Kneeling – bending legs at knee to come to rest at knees.

Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.

Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.

Repetitive Motion – substantial movements of wrists, hands, fingers.

Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.The work is typically performed in an office, library, or computer room.