Administrative Coordinator

Administrative Coordinator Full timeThis position reports to the Executive Director Administrative duties:Attending weekly team meetings with program staff Attending individual supervision meetings with Executive Director Managing organization’s primary email account and telephone line, responding to all messages in a timely manner Entering relevant programmatic data in the organization’s database, ProcareCreating individual student files at the start of each school year and filing relevant information in respective files as neededCommunicating with participating students and their families as needed Maintaining communication with the local schools concerning student referrals, student enrollment forms, and student report cards Registering and managing organization’s yearly enrollment with key entitiesAssisting the Executive Director and other full time staffMaintaining donor relationships by writing thank you notes and making callsRegistering students for summer campOther duties as assigned by Executive Director (examples: miscellaneous errands, student pickups, etc) Volunteer Coordination duties:Complete the vetting process for new, interested volunteers and filing necessary paperwork prior to start dates, meet and orient volunteersRepresent Epoch at community tabling eventsMaintain relationships with organizations where volunteers come from (SU, UMES, etc) Mentor Coordination duties:Recruit mentors from communityVet new mentorsOrient new mentorsFacilitate mentor round-tables Minimum qualifications: High School Diploma or equivalentMinimum of two years work experience Have excellent people skillsBe a self-starter/motivatedPossess technological knowledge and proficiency regarding Microsoft Office/Google DriveHave strong written and oral communication skills Have good time management and organization skills How to Apply Please submit your resume and a cover letter explaining why you’re passionate about Epoch’s mission and how your experience fits this role.

Send applications to with the subject: Administrative Coordinator application.