Administrative Specialist CL2

The University of Maine at Farmington (UMF) is seeking a full-time Administrative Specialist (CL2) within its STEM Division. This dynamic, on-campus role is essential to supporting the day-to-day operations of the division, requiring a high level of professionalism, initiative, and independence.

As an Administrative Specialist, you will manage facility access, financial transactions, documentation, and support programming and events specific to STEM. You’ll work closely with division leadership, faculty, and staff—helping coordinate activities, assisting stakeholders, and ensuring a welcoming and efficient environment for students and visitors. The successful candidate will be organized, resourceful, and capable of upholding policies with diplomacy and respect across diverse groups and situations.

This position offers a starting wage of $19.61 per hour (non-negotiable), or the applicable transfer rate for current ACSUM bargaining unit employees. UMF provides a comprehensive benefits package, including up to 4% retirement plan matching, as well as medical, dental, vision, and tuition waiver programs for employees and their dependents. As a University of Maine System school, UMF is recognized for its commitment to employee wellness and offers a robust wellness initiative.

To view the full list of responsibilities, qualifications, and required skills, please refer to the job description here ( .

Required Qualifications:

High school diploma or equivalent (G.E.D.) and sufficient experience, including two years of administrative support experience.

Skills and Competencies:

Excellent record of interpersonal, written, and oral communication, organization, and technology skills.

Ability to oversee and train student employees and provide ongoing guidance about their work with members or those participating in a special event.

Ability to function independently and creatively with minimal supervision.

Excellent customer service skills.

Preferred Qualifications:

Experience within a college or university setting.

Administrative support experience.

Important items to know about the recruitment process:

Review of applications will begin on August 20, 2025

We are not able to consider applicants who require Visa sponsorship.

Incomplete recruitment materials will not be considered.

The successful applicant is subject to appropriate background screenings.

Equal Opportunity Statement

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, . TTY 711 (Maine Relay System).

The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel .

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS ( and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website ( .