Logistics Assistant

Job Description

About Us:

CovarsaDx is a clinical research organization (CRO) that is dedicated to clinical studies for IVD (in vitro diagnostic) and medical device trials. Our clients experience personalized study strategies, expert consultation, and agile adaptation to changing trial design requirements. We prioritize our clients' regulatory success and clinical research experience, supported by trusted clinical research specialists and resources.

Position Summary: The Logistics Assistant will play a key role in supporting clinical trial operations by assisting with site selection processes, coordinating logistics, and managing administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have experience in clinical research, healthcare, or logistics, with a proactive approach to problem-solving and process improvement.

Primary Responsibilities:

Logistics & Administrative Coordination

Shipping, tracking, and inventory of study-related materials, supplies, and investigational products.

Track and manage study supply shipments and study samples, to ensure timely delivery and contact couriers to resolve delays or issues and provide updates to internal teams and investigative sites.

Track and manage all sites related packages.

Assist in preparing documentation such as shipping manifests, temperature logs, and import/export paperwork.

Prepare site training, regulatory and clinical binders for clinical sites.

Support receipt, return and destruction of clinical materials in accordance with SOPs and regulatory requirements.

Maintain and update shipment tracking logs and inventory records in internal systems.

Serve as Liaison to all couriers such as FedEx.

Ensure timely documentation and compliance with study protocols and regulatory requirements.

Maintain SOPs, study trackers, and administrative records to support clinical trial operations.

Assist with the collection and filing of site and study documents for Trial Master File.

Perform other administrative duties as required.

Additional Responsibilities: This job description is intended to outline the primary responsibilities of the Logistics Assistant; however, additional duties and tasks may be assigned as needed to support the clinical trial process. These additional responsibilities are not limited to the above and may evolve over time based on the requirements of the study or operational needs.

Education / Experience Requirements and Qualifications

Associates degree in a scientific, healthcare-related or business management or related field.

Minimum two years’ experience in an administrative or logistics role (preferably in clinical research, healthcare, or a regulated industry).

Preferred Qualifications:

Bachelor's degree in a scientific, healthcare-related or business management or related field.

Prior experience working in clinical trial administration, site selection, or study logistics.

Certifications such as Good Clinical Practice (GCP), Dangerous Goods Regulation (DGR) Training, and/or HIPPA Certification.

Previous work in a Contract Research Organization (CRO), IVD and Medical Device Trials.

Competencies:

Leadership & Communication: Strong leadership skills with the ability to communicate effectively with study teams, participants, and external stakeholders.

Organization & Multitasking: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Attention to Detail: High level of accuracy and attention to detail, ensuring all protocol requirements and regulations are strictly followed.

Team Collaboration: Ability to work collaboratively within a multidisciplinary team, as well as independently when required.

Operational Efficiency: Strong time management skills, able to use time productively to ensure high levels of operational efficiency and effectiveness. Problem-solving mindset with the ability to anticipate needs address issues.

Confidentiality: Ability to maintain strict confidentiality in handling sensitive participant data and study-related information.

Technical Proficiency: Proficient in using office equipment (phone, computer, fax, copier) and study-specific tools or software.

Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and database management

Work Environment / Physical Demands:

Appropriate availability consistent with established practices and norms; effort may exceed 40 hours per week when required to meet critical deadlines.

Ability to sit and/or stand to work at a computer for extended periods of time.

Ability to lift and move up to 20-60 pounds.

Featured Benefits:

Medical insurance

Vision insurance

Dental insurance

401K Plan and company match

We are proud to be an equal opportunity employer. We select and employ candidates only in accordance with their merits, qualifications, and abilities to perform the duties of the job regardless of gender, marital status, race, religion, color, age, disability, sexual orientation, military or veteran status. If you require an accommodation as part of the application and/or interview process, please contact .

Full-time