Administrator I, Document Control QA

Now Hiring: Administrator I, Document Control (Quality Assurance Department)

Location: Springfield, MO Department: Quality Assurance Focus: SOPs & Regulated Document Management

QPS supports pharma, biotech, and medical device companies with a full range of preclinical and clinical research services. We're a fast-growing, innovative organization that values collaboration, accountability, and continuous improvement. Our team is made up of dedicated professionals driven by a shared mission: to improve human health. At QPS, you'll find meaningful work, growth opportunities, and a culture that empowers you to do your best - both individually and as part of a team.

If you thrive in a structured, compliance-oriented environment and get genuine satisfaction from keeping documents current, organized and compliant, this role is for you. As a Document Control Administrator, you'll be the go-to expert in managing the lifecycle of our essential Standard Operating Procedures (SOPs) and other regulated documents. From drafting and editing to archiving and audits, your role is central to maintaining our high standards and regulatory compliance across GCP, GMP, and 21 CFR Part 11.

What You'll Do:

Take ownership of controlled documents-SOPs, forms, manuals, templates, and more-throughout their entire lifecycle (creation, revision, approval, retirement).

Ensure accuracy, accessibility, and security of documentation within our Quality Management System (QMS) and electronic systems.

Support internal teams by providing guidance on quality policies, document templates, and formatting best practices.

Maintain control over document access-whether in physical archives, shared drives, or secure portals.

Serve as a key point of contact for audit preparation and inspections, ensuring required documents and change-controls are compliant, current, and audit-ready.

Partner with authors, reviewers, and leadership to coordinate timelines, implement changes, and uphold documentation standards.

Track and report document status to management-anticipating needs before they become issues.

Balance multiple priorities while promoting a culture of quality, respect, and continuous improvement. What You'll Bring:

A degree in a relevant scientific field or strong professional experience in document control within a regulated industry.

Proven experience managing and administering controlled documents (experience with SOPs is a major plus).

Technical writing skills and proficiency in typing.

Familiarity with QMS platforms, regulatory expectations (GCP/GMP), and document control best practices.

Strong attention to detail, time management skills, and the ability to work independently.

Excellent communication skills-both written and verbal.

Demonstrated accuracy and efficiency in typing and document formatting to support high-volume document creation and updates within regulatory timelines. Why QPS?

A purpose-driven company culture

Opportunities to grow and evolve in your career

A diverse, supportive team that values collaboration

Work that directly impacts the future of human health

Retirement Savings Plan

Paid Vacation, holidays, personal and sick time

Employee Assistance Program

Health, Dental and Vision plans

Life and Long-term Disability insurance

More!

Ready to help us stay current, organized, compliant, and one step ahead?

EEO Minorities/Females/Protected Veterans/Disabled

QPS is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. QPS prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. QPS conforms to the spirit as well as to the letter of all applicable laws and regulations.

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