Finance Coordinator Full-Time Ovintiv Events Centre

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Finance Coordinator will provide administrative (25%) and accounting (75%) support in all aspects of the Finance Department and business transactions. Main accounting tasks consist of – but are not limited to - payroll, accounts payable, accounts receivable, collections, daily reporting and office administration. They will work some scheduled evenings and weekends assisting in the preparation and execution of all events by assisting with the management of the event financial requirements, artist payments, and merchandise settlements. They work directly with all building departments and corporate clients and must provide a high level of customer service, keeping immaculate records and an organized filing system. They will work with minimal supervision, using resources and time management skills to reach deadlines and complete tasks with a high level of accuracy.

This role pays an hourly rate of $23.00-$27.00 CAD

Benefits for Full-Time roles: Health, Dental and Vision Insurance, Pension matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until October 31, 2025.

About the Venue

The Ovintiv Events Centre operated by Oak View Group is the premier event facility providing a wide range of sports and entertainment opportunities for the Alberta and British Columbia Peace Region.

Responsibilities

Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective and accurate manner

Verify that transactions comply with financial policies and procedures

Maintain accurate records of accounts receivable and payable

Compile vendor lists and handle distribution of yearly correspondence

Process and prepare accounts payable invoices

Prepare monthly cheque run, bank efts and manual cheques as required

Prepare accounts receivable invoices

Prepare and email monthly accounts receivable statements

Reconcile box office accounting and sales reports

Record and maintain contract agreements

Receive payments; preparing deposits and posting cash receipts

Review timecards and clocked time to process scheduled payroll

Provide time clock/ADP/payroll training to supervisors

Submit and receive payroll and prepare required payroll reports

Maintain employee records

Follow strict confidentiality protocol

HR functions including submitting employee benefits forms and reconciling benefits payments

Updating Employee records such as vacation/sick forms

Assist as required during scheduled or other audits

Assist IT with network – computer issues, updates, and scheduling

Administrative duties for Assistant/General Manager such as typing, record-keeping, researching, scheduling, expense reporting, filing

Oversee receiving/shipping of office mail and courier

Ensure the office is equipped with adequate equipment/stationary supplies

Attend and participate in meetings

Attend and participate in fundraising, marketing initiatives, corporate events as required

Perform related professional accounting work in support of accounting functions

Prepare a variety of financial reports and analyses

Operate a ten key calculator by touch at a speed necessary for successful job performance

Operate a computer to perform accounting functions

Perform related duties and responsibilities as required

Manage merchandise sales: schedule and supervise sellers, setup, inventory counts, settlements

Prepare artist and day of show payments

Management of cash machines: stock machines, troubleshooting, contact with Jade Cash if required

Perform other duties as assigned

Qualifications

A minimum of 1-3 years combined related education and experience

Knowledge of payroll functions and procedures

Knowledge of accounts payable, accounts receivable/collections, and maintaining general ledgers

Knowledge of modern office procedures, methods and related computer equipment

Ability to maintain a high level of accuracy in preparing and entering financial and payroll information

Proficiency in Microsoft Office, Word, Excel, and Outlook is required

Communicate clearly and concisely, both orally and in writing

Establish and maintain cooperative working relationships with those contacted in the course of work.

Experience in Mid-Range Accounting Systems such as Netsuite and in Payroll Processing Software such as Ceridian or ADP.

Excellent time-management and organizational skills with the ability to handle multiple assignments.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.