Office Assistant / Front Desk Administrator

Job Description

Salary:

Job Title: Office Assistant / Front Desk Administrator

Location: Hackensack, NJ

Hours: 9 AM - 2 PM Monday - Friday

About the Role:

Were looking for a highly organized and proactive Office Assistant / Front Desk Administrator to be the face of our office and the support system behind our team. This role is ideal for someone who thrives in a dynamic environment, can juggle multiple tasks, and enjoys creating an organized and welcoming workspace.

Key Responsibilities:

Greet guests and manage front desk operations

Receive, open, and distribute mail and packages

Keep office spaces, kitchen, and supply closets clean and organized

Monitor and reorder office and kitchen supplies as needed

Schedule meetings, send calendar invites, and manage Zoom links

Answer, screen, and transfer phone calls professionally as well as make calls for follow up

Maintain building access for guests and employees

Assist with spreadsheets and administrative tasks

Support operations managers and other team members with day-to-day tasks

Assist with coordination for staff events, celebrations, and team outings

Learn and utilize new software systems and applications

Qualifications:

Previous experience in an administrative or office assistant role preferred

Comfortable using Microsoft Office Suite, Google Workspace, and Zoom

Strong attention to detail and multitasking skills

Excellent communication and organizational abilities

Friendly, helpful, and professional demeanor

Why Join Us?

Collaborative, team-first culture

Opportunity to support multiple departments and grow within the company

Fun team events, office parties, and a welcoming environment