Digital Experiences Specialist

Job Summary

As digital experiences specialist, you’ll be essential to executing and managing website projects, while ensuring smooth collaboration between internal teams and external partners. Your focus on task management and communication will enable you to deliver web solutions that are user-centered, functional, and aligned with client goals and brand standards. In this role, you’ll play a critical part in making sure that projects are completed on time, with high quality, and with a strong emphasis on creating digital experiences that have an impact.

Here’s what you’ll be doing:

Task Management and Workflow Coordination

Develop and manage detailed project plans, breaking down large initiatives into actionable tasks with clear deadlines and responsibilities.

Use project management tools (like Adobe Workfront and Bugherd) to assign, track, and report on tasks across teams.

Monitor task progress, identify bottlenecks, and proactively resolve issues to keep projects on schedule.

Internal Communication and Collaboration

Act as the central point of communication between internal teams, ensuring clarity and alignment across all stakeholders.

Regularly update the digital experiences director and other team members on project progress, key milestones, and potential risks.

Facilitate cross-departmental collaboration by gathering feedback, coordinating input, and ensuring consistency in web-related initiatives.

Web Maintenance and Updates

Manage routine updates to website content and assets, ensuring accuracy, functionality, and compliance with accessibility standards.

Work with marketing and design teams to implement brand-aligned enhancements and user-focused updates.

Audit website performance and user experience regularly, escalating issues and proposing improvements.

External Partner Coordination

Serve as the primary contact for external development partners, managing communication, task assignments, and quality assurance.

Ensure that project scopes and deliverables from vendors align with client goals and timelines.

Monitor vendor performance and address any concerns related to task execution or quality.

Technology and Compliance Management

Stay current with emerging web technologies and best practices, proposing solutions to enhance website performance and functionality.

Ensure compliance with accessibility (WCAG) and security standards in all web projects.

Assist in developing and implementing scalable web processes to support team growth.

To be successful in this role, it is essential that you:

Have a minimum 3 years of experience in a similar role, with demonstrated experience in web project management or coordination.

Be certified in Google AdWords and Google Analytics; G4 is preferred.

Be able to simultaneously work on multiple projects with varying deadlines and shifting priorities.

Have strong communication, organizational, and time management skills.

Be proficient in CMS platforms (like WordPress and Drupal).

Be familiar with basic front-end technologies (HTML, CSS, JavaScript).

You’ll stand out to us if you:

Have strong organizational and communication skills, with expertise in task management tools.

Have experience working with external web development vendors.

Have knowledge of web accessibility standards (WCAG).

Are proficient in Google Workspace (including Gmail, Drive, Docs, Sheets, Slides, Calendar, and Meet).

Are familiar with macOS.

Don’t meet all of our preferences? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ologie, we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification listed above, we encourage you to apply anyway. You may be just the right candidate for this role or another.

More Important Details

This role reports to the digital experiences director.

Must be located in the Columbus, OH greater area

Ologie operates under a hybrid working model. This means that you may choose to work from home, or from our office in Columbus, Ohio, or some combination of the two.

At times, travel to clients may be required, typically two or three days per trip.

When you’re hired, you’ll be assigned a peer partner, which is standard practice for all new Ologists. Your peer partner serves as your advocate in your onboarding and growth at Ologie.

The salary range for this position is $60,000 to $70,000. Your final salary will be determined based on your training, relevant experience, and location.

Ologie offers a comprehensive benefit package that includes health, dental, and vision insurance; company-sponsored life and disability insurance; optional life insurance; mental health support; and a 401(k) profit-sharing plan with a company match. Paid time off includes your own flexible personal time, along with paid holidays throughout the year, including a holiday break (typically up to six days) at the end of December. We also offer a flextime work schedule.

Ologie is a 100 percent employee-owned company (ESOP).

Ologie is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, as we respect and seek to empower each individual and support the various cultures, perspectives, skills, and experiences within our workforce.

About Ologie

Ologie is a marketing and branding agency built for education. We help colleges, universities, and other schools build their reputations, recruit students, and gain philanthropic support. We do this with breakthrough creative work, emotional storytelling, a digital-first mindset, and targeted marketing strategies — all working together to drive tangible results and change lives.

Our Culture

We’re a collection of people with a simple mantra: do the right thing. That means being good to each other and our community. Having fun and giving back. Caring deeply about the work we do and the impact it can have. We have the opportunity to make positive change, and we’re not about to waste it. It’s what makes us who we are at Ologie.

Creating an environment where great work can happen starts with making sure that everyone at Ologie is treated equitably and fairly, and that they feel a strong sense of belonging to this place, to each other, and to the work we make together.

Diversity, equity, inclusion, and belonging is not a one-person job. And it can’t happen in isolation. It takes everyone, rallied around a singular vision. Our DEI&B strategic plan is committed to short-, mid-, and long-term goals, to move us intentionally toward a more equitable and inclusive workplace for all.