HR Administrative Assistant - C

Job Description

Description:

Are you organized, proactive, and excited about starting a career in Human Resources? Join Top Notch Remote Solutions as an HR Administrative Assistant and become a vital part of our growing HR team! This entry-level role is perfect for someone looking to break into the HR field while supporting a fast-paced, remote-first organization.

As the HR Administrative Assistant, you’ll provide essential day-to-day support across a variety of HR functions—including employee records management, recruiting, onboarding, and compliance. You’ll help ensure our internal processes run efficiently while contributing to a positive and professional employee experience.

Key Responsibilities

· Employee Records Management - Maintain and update personnel files, benefits forms, and other key HR documentation to ensure accuracy, organization, and confidentiality.

· Recruiting Support - Assist with recruitment efforts by reviewing resumes, coordinating interviews, and managing candidate communications in a timely and professional manner.

· Onboarding & Offboarding - Support the onboarding process as needed. Help manage offboarding logistics.

· HR Systems & Data Entry - Enter, update, and maintain employee information in HRIS platforms while ensuring data integrity and confidentiality.

· Compliance & Policy Support - Assist with tracking and collecting policy acknowledgments, compliance training materials, and supporting documentation to meet company and legal requirements.

· Payroll Support - Assist with basic payroll-related tasks such as tracking timecard submissions, and communicating with the employees to ensure timely and accurate processing.Requirements:

· Bachelor’s degree in Human Resources, Business Administration, or a related field.

· 1+ years of experience in an administrative or HR support role preferred.

· Basic understanding of HR functions.

· Bilingual in English and Spanish—strong written and verbal communication in both languages required.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with HRIS systems.

· Exceptional organizational skills and keen attention to detail.

· Ability to handle sensitive information with integrity and discretion.

· Comfortable managing multiple priorities in a dynamic, remote work environment.

Full-time

Fully remote