Project Coordinator / Expeditor

Job Description

Salary:

Job Title: Project Coordinator / Expeditor

Reports To: Project Manager

Location: Boerne Office or Georgetown Office, Partially Remote Options Available

Type: Full Time

Position Summary

The Project Coordinator / Expeditor (PC&E) is responsible for managing the early-phase planning, entitlement, permitting, and development coordination of commercial real estate projects from site assignment through the start of construction. The role demands a strategic, organized, and communicative individual who can navigate local jurisdictions, develop project documentation, and coordinate with internal and external stakeholders to ensure project feasibility and compliance.

Key Responsibilities

Entitlement & Permitting

Identify and engage with relevant Authorities Having Jurisdiction (AHJs)

Prepare and submit entitlement applications and permit packages

Track permitting progress and maintain compliance with all regulatory requirements

Represent client in AHJ meetings, including planning and zoning and city council public forums.

Thorough understanding of public and private processes

Project Coordination

Assist in initial site planning and feasibility review

Support the development of project schedules, budgets, and scope documentation

Manage project timelines and coordinate with design consultants and technical teams

Communicate deliverables with consultants and enforce timelines

Identify critical path tasks and processes and coordinate successful completion

Stakeholder Communication

Serve as liaison among real estate managers, engineers, architects, and governmental agencies

Lead or participate in pre-development and scoping meetings

Report progress, flag risks, identify critical items, and provide recommendations to ensure timely delivery

Solicit consultants and engage necessary scopes

Schedule AHJ meetings and facilitate comment/concern/requirement resolution

Research & Documentation

Conduct jurisdictional code research and maintain a centralized record of requirements

Acquire and review title commitments, surveys, zoning ordinances, and applicable development codes

Maintain a comprehensive Master Project Document with clear project details and timelines

Maintain weekly project updates with appropriate action items

Compliance & Due Diligence

Review easements, restrictions, and legal encumbrances that may affect development

Support traffic, environmental, and utility coordination as part of site feasibility

Ensure alignment with planning overlays, access requirements, and development conditions

Required Skills & Qualifications

Strong understanding of land development, zoning, permitting, and entitlement processes

Excellent verbal and written communication skills

Ability to manage multiple jurisdictions and projects concurrently

Detail-oriented with excellent organizational and documentation skills

Flexible approach with focus on problem solving

Proficient in Microsoft Office Suite, scheduling tools, and PDF markup software (e.g., Bluebeam)

Familiarity with municipal codes, development regulations, and common development practices

Bachelors degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferred

Work Environment:

This position may require occasional travel to attend site visits or in-person meetings with local jurisdictions. The PC&E must be comfortable navigating virtual and in-person communication environments while maintaining a professional and proactive approach.

Full-time

Hybrid remote