Project Administrator/Coordinator

Structure Resources is seeking a Project Admin to join our client’s Indianapolis office. This is a direct-hire, full-time opportunity with a well-established commercial general contractor known for its commitment to quality, safety, and team-driven success.

Our client is looking for a highly organized, detail-oriented professional to provide administrative support to multiple Project Managers. This role is ideal for someone with a background in construction administration who thrives in a fast-paced environment and takes pride in keeping projects running smoothly behind the scenes.

This is a great opportunity for someone who enjoys supporting teams, maintaining structure, and being at the center of project coordination.

What They’re Looking For:

2+ years of experience in construction administration or related administrative support

Proficiency in Microsoft Office applications

Familiarity with construction submittal processes and AIA contracts/software

Excellent organizational skills and attention to detail

Ability to prioritize tasks and manage multiple deadlines

Strong written and verbal communication skills

Professional demeanor and the ability to handle a front-desk phone system as needed

Working knowledge of general construction industry processes

Based in or near Indianapolis; this is a fully in-office role

Key Responsibilities:

Provide admin support throughout the project life cycle—from startup to closeout

Create, manage, and track submittals, RFIs, change orders, and other construction documents

Prepare subcontractor and purchase order documentation

Assist in compiling meeting minutes, progress updates, and closeout packages

Maintain project files and databases with a high level of accuracy

Communicate with architects, owners, superintendents, and subcontractors

Support the receptionist area as needed (phones, filing, etc.)

Handle various administrative tasks as assigned by the project team

Compensation & Perks:

Competitive hourly pay

Health insurance (PPO or HSA options)

Dental & vision coverage

401(k) with company match

Paid time off

Short-term disability coverage

Monday–Friday, 8 AM–5 PM schedule (on-site role)

If this sounds like something that could be a fit, please hit the "apply" button and a REAL human will review your application.