Records Analyst

This position is a repost. Individuals who applied to the original posting, 250002HJ/25-03-061 do not need to reapply in order to be considered.

The Ohio Attorney General's Office is seeking a Records Analyst with two or more years of experience in the records management or a related field who can apply analytical and problem-solving skills to various projects and situations, maintain accurate records and reporting, and handle inquiries from the office and public. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarters location is 30 E. Broad St., Columbus. The successful candidate will assist the Director of Records Management with the following duties:

Administration of Document Management and Case Management Systems

• Manages assignment and application of retention schedules in systems.

• Runs and manages disposition reports and authorizations.

• Identifies and flags office records related to litigation holds.

Inventory and Management of Record Storage Areas

• Assists AGO sections in inventorying and managing office records in various file rooms, offices, electronic storage areas, and off-site records storage.

• Provides guidance to AGO sections on reorganizing record storage for ease of applying records retention schedules.

Review and Creation of Records Retention Schedules

• Conducts records analysis meetings with AGO sections to gather information to draft or update a retention schedule in coordination with Director.

• Conducts legal/compliance research on laws, regulations, and standards affecting the retention of office records.

• Submits records retention schedules additions, updates, or obsoletions to state system for review and approval.

Review and Approve Records Disposal Request Forms

• Reviews and approves records disposal request forms submitted by AGO sections to verify that the office records are eligible for disposal.

Other duties as assigned

• Develops and conduct various staff and state-wide training.

• Monitors and edits litigation hold tracking information.

• Other activities as requested by the Director.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Minimum Qualifications:

- Bachelor's degree in Records Management, Library and Information Sciences, Public Administration, Business Administration, or a directly related field. An equivalent combination of education and related experience may also be considered.

- Two years of professional work experience within the field.

- Experience with Microsoft Office programs.

- Possesses of a valid driver's license.

- Ability to lift 20 to 40 lbs. if necessary.

Preferred Qualifications:

- Holds a Master of Library and Information Science (MLIS) degree, a Certified Records Analyst (CRA) certification, a Certified Records Manager (CRM) certification, or has an equivalent combination of education and related experience.

-Experience with document and/or content management systems.

Job Skills: Records Management, Attention to Detail, Collaboration, Analyzation, Strategic Thinking, Verbal and Written Communication