Data Entry Clerk

Position: Data Entry Clerk

Location: BAYSCAPES INC - Tampa Florida

Job Type: Full-time

Reports To: Data Manager / Operations Lead

About BAYSCAPES:

BAYSCAPES is dedicated to transforming outdoor spaces through sustainable landscaping, garden design, and eco-friendly environmental solutions. Our mission is to create beautiful and functional landscapes that enhance both the environment and the communities we serve.

As part of our growing team, the Data Entry Club plays a critical role in maintaining accurate and up-to-date information, supporting BAYSCAPES’ operations, and ensuring smooth workflows across all departments.

Job Overview:

As a Data Entry Clerk, you will assist with maintaining data accuracy, tracking project details, and supporting the organization’s backend systems. This is a key role that ensures all our project, client, and environmental data are effectively managed and accessible for teams across BAYSCAPES.

Key Responsibilities:

*Data Entry & Management:

• Input customer, project, and environmental data into internal databases.

• Update and maintain records for all ongoing projects, including materials used, timelines, and environmental factors.

• Review and verify the accuracy of data before entering into systems.

*Data Quality Assurance:

• Conduct routine checks to ensure data consistency and integrity.

• Flag and report any discrepancies or issues in the data to the supervisor.

*Document Management:

• Assist in organizing and categorizing physical and digital files, including contracts, invoices, and project proposals.

• Create and update spreadsheets, reports, and databases as required.

*Reporting Support:

• Generate basic data reports as requested by management, ensuring that project timelines, budget tracking, and resource allocation are properly recorded.

• Support the team with various administrative tasks such as preparing project summaries and client communications.

*Collaboration:

• Work closely with other departments (sales, operations, design teams) to gather and input relevant project and customer data.

• Ensure data shared across teams is accurate and up-to-date, fostering smooth collaboration across departments.

Qualifications:

• High school diploma or equivalent; some college coursework in business, environmental studies, or related fields is a plus.

• Basic knowledge of data entry software and spreadsheet tools (Excel, Google Sheets, etc.).

• Attention to detail and high accuracy in entering and verifying data.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong organizational skills and ability to manage multiple tasks.

• Excellent communication skills and a team-oriented attitude.

• A passion for sustainable practices in landscaping and environmental services is a plus.

Preferred Skills:

• Familiarity with project management or CRM systems (e.g., Salesforce, Asana, Monday.com).

• Previous experience in data entry or administrative support in a similar field.

Benefits:

• Opportunity to work in a creative and environmentally-conscious organization.

• Gain valuable experience in data management and project coordination.

• Flexible working hours (for part-time roles).