Executive Assistant

Overview

At FORMICA Agency, we connect with the team, our clients, and society.

We are looking for a proactive and detail-oriented Executive Assistant to support the Associate General Counsel in managing key legal and administrative tasks.

You'll thrive in this role if you're a self-starter, thrives in fast-paced environments, an excellent communicator, and can maintain utmost confidentiality while juggling multiple priorities.

This is a full-time role, subject to a 3-month probationary period initially

What You'll Do

Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation.

Draft professional, concise, and accurate email responses to stakeholders and partners.

Manage and prioritize incoming communications, ensuring timely responses or follow-ups.

Prepare, format, and review legal documents, reports, and internal/external presentations.

Organize and maintain confidential files, contracts, and legal records in secure databases.

Coordinate meetings with internal teams, external counsel, and global stakeholders.

Track contract lifecycles, renewals, and other important legal deadlines.

Support project management efforts across legal initiatives and cross-functional teams.

Handle expense reports, invoice submissions, and maintain budget-related records.

What You'll Bring

Proven experience as an executive assistant or legal administrative professional.

Excellent organizational and multitasking abilities.

Strong communication skills clear, concise, and professional.

High discretion and trustworthiness in handling confidential information.

Comfort with legal documentation, calendaring tools, and collaborative platforms.

Proficiency in Microsoft Office Suite and Google Workspace.

You'll Impress Us If

You have experience supporting legal, compliance, or senior leadership functions.

You can anticipate needs and proactively solve problems before they arise.

You are resourceful, self-starting, and thrive with minimal supervision.

You have experience working across multiple time zones or in global organizations.

Our Recruitment Process

Our hiring process is designed to ensure a great fit for both you and our client:

Application Review We carefully review all applications to shortlist top candidates.

Video Submission Shortlisted candidates will submit a brief video response to key questions.

Interviews Selected candidates will participate in one or more interviews to assess fit and expertise.

Client Submission Successful candidates are presented to our client for review.

Client Selection The client makes the final selection based on interviews and assessments.

Offer If selected, you will receive a formal offer and begin the onboarding process.

About Formica

FORMICA is an early careers agency focused on empowering early-career professionals in Africa by bridging the gap between graduates and employers. We offer innovative and growth-focused solutions that connect young talent with career opportunities.

Our mission? Equip graduates with the tools, skills, and networks to thrive, while helping businesses find and develop their next top performers. With tailored coaching, skill-building workshops, and smart data insights, we're fostering a vibrant and inclusive job market where talent and opportunity meet.

Equal Employment Statement

At FORMICA we accept ALL. FORMICA is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, colour, religion, sex, national origin, age, disability, or any other status protected by law.