Accounts Payable Specialist

Job Description

JOB TITLE: Accounts Payable Specialist

REPORTS TO: Director, Accounting

JOB PURPOSE: Provide administrative services related to the Accounts Payable function under the supervision of the Director of Accounting. This includes processing and monitoring invoices and facilitating compliance with AP related policies and procedures.

MAIN ACCOUNTABILITIES:

Maintain AP and Invoice email inboxes

Apply analytical skills to analyze data, identify problems, and resolve invoice discrepancies

Identify, log, and distribute invoices to the appropriate individuals to obtain proper authorization

Maintain invoice log; scan and maintain records of all invoices; track and follow up on invoices to ensure that all invoices are properly processed

Process invoices in accordance with policy and insure proper authorization, correct information, and accuracy of SAP information

Handle vendor request and research issues related to AP (accounts payable) records. This includes reconciling and researching accounting records.

Reconcile and maintain the integrity of the AP (accounts payable) invoice log and the invoices in SAP

Prepare weekly payment proposals and collaborate with Central Treasury function

Maintain AP (accounts payable) records and insure proper storage of AP electronic documentation

Prepare the monthly invoice accrual with related coding

Other duties and reporting as assigned

KNOWLEDGE/SKILLS AND EXPERIENCE:

Knowledge of accounts payable systems and software

Strong analytical and communication skills

Experience with discrepancy resolution

Solid understanding of accounting principles and practices

Ability to maintain a high level of accuracy and strict adherence to policies and procedures

Ability to key large volumes of data utilizing the SAP software

Effective organizational and time management skills

Ability to participate and facilitate group discussions and teamwork

Willingness to work flexible schedule

Skills usually developed through a combination of two to three years' experience in an accounting environment with a high volume of transactions; possibly completion of study in a professional accounting program.

Full-time