Full Time Contract Administrator

Active Civil Group Pty Ltd

ABN: 74 638 434 894

Address: 609 Forest Road, Peakhurst, NSW,2210

Contract Administrator (Full Time)

SALARY $100,000 plus superannuation per year

DUTIES

• Draft, review, and administer contracts, variations, addendums, and project agreements in line with company standards and client requirements.

• Manage all contract-related documentation, ensuring accurate record-keeping, compliance with regulatory standards, and timely execution.

• Liaise with Project Managers, Engineers, and senior management to ensure project deliverables, budgets, and contract obligations are met.

• Coordinate with subcontractors and suppliers, addressing contract-related queries and resolving issues to maintain project timelines.

• Monitor project performance, collect and analyse data on contract outcomes, and prepare reports for management review.

• Maintain a central repository of contracts and templates, ensuring all documents reflect the latest approved terms and conditions.

• Support tender submissions and contract negotiations, identifying risks and escalating for management and legal review where required.

• Ensure contract variations and amendments are accurately processed, documented, and communicated to all relevant stakeholders.

• Contribute to compliance initiatives, including workplace safety requirements, by aligning contract terms with WHS standards and site protocols.

• Assist senior management with strategic decisions on contract administration and implement agreed actions to optimise project delivery.

REQUIRED SKILLS

• Minimum 1–2 years’ experience in contract administration, project coordination, or a similar role within the construction industry.

• Demonstrated knowledge of construction methods, terminology, and project documentation requirements.

• Strong background in preparing, reviewing, and managing contracts, variations, and compliance documentation.

• Previous experience in a Health & Safety Officer or WHS compliance role, with the capability to incorporate workplace safety standards into contract administration processes, will be highly regarded.

• Proven ability to liaise with Project Managers, subcontractors, and suppliers to achieve contract and project objectives.

• Excellent organisational skills with the ability to manage multiple projects and deadlines simultaneously.

• Strong attention to detail, problem-solving ability, and sound decision-making skills.

• Exceptional communication and interpersonal skills to build and maintain stakeholder relationships.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to quickly adapt to contract management software (e.g., Procore or similar).

• Relevant tertiary qualifications in Building, Construction Management, Business Administration, or equivalent practical experience.

• Knowledge of Australian commercial and legal frameworks related to head contracts and subcontractor agreements.

• Valid driver’s licence and willingness to travel to project sites as required.

• A proactive, team-oriented approach with a professional appearance and eagerness to learn and grow within the company.

Applications open on 31 July 2025 and close on 30 August 2025.

Please send your CV to . Please include the job role title in your email.