Site Planner and Material Coordinator

External Job Advertisement:

Position: Site Planner and Material Coordinator

Nationality: Tanzania (Site-based)

Location: Tanzania (Site-based)

Contract Duration: 18 Months

About Us:

Your career is about more than building a resume — it’s a chance to #LeaveYourMark. Guaranteeing quality, ensuring health and safety, mitigating risks and improving performance, as well as environmental protection and social responsibility…this is what Bureau Veritas is about. Join an inclusive, flexible and diverse company where you can thrive while positively contributing to transforming the world in which we live.

Position Summary

The Site Planner and Material Coordinator is responsible for:

Scheduling field service interventions with full visibility on technical, material, and personnel availability.

Coordinating material delivery, tracking, and storage across the site.

Ensuring alignment between planning, procurement, field operations, and customer commitments.

Supporting documentation control and contributing to resource and material optimization.

Key Responsibilities

Schedule all work orders (using bFS or other tools), ensuring accurate data (customer info, scope of work, priority, timing).

Prioritize interventions based on SLA, criticality (VIP/non-VIP), and technician/subcontractor availability.

Assign all possible work orders for at least 3 months ahead to improve field team utilization and reduce downtime.

Track and manage material flow and logistics, ensuring availability of tools, spare parts, and equipment before execution.

Prepare daily/weekly plans in collaboration with Execution Manager and Logistics to minimize bottlenecks.

Monitor execution and reschedule/cancel interventions as needed.

Follow up with subcontractors and Schneider teams for on-time material dispatch and site deliveries.

Participate in daily/weekly meetings to align with the Field Services Execution Team and Project Management.

Maintain documentation and test procedure files, and support ITP and material submittal process.

Main Interactions

Order Management

Customers & FSRs

Field Services Operations Director

Technical Support

Supply Chain & Procurement

Logistics Manager

Finance

Key Success Factors

Strong interpersonal and communication skills

Scheduling and material coordination knowledge

Understanding of FSR utilization, cost control, and project planning

Attention to detail and proactive follow-up

Performance Measurement (KPIs)

Safety KPI adherence

% Work Order Scheduled

FSR Utilization Rate

Work Order and Material Delivery Timeliness

Time Deviations (Planner and FSR)

Preventive Maintenance Scheduling Rate

Customer satisfaction through NSS metrics

Education and Skills

Associate or Bachelor’s degree in Engineering, Supply Chain, or equivalent

1–2 years minimum experience in field service planning or materials coordination

Proficiency in MS Office and scheduling tools (Primavera, MS Project, etc.)

Strong analytical, planning, and documentation skills

Experience in Customer Care or Field Service logistics is a plus

Bureau Veritas is committed to creating a diverse environment and is proud to be an equal-opportunity employer.