Show and Event Project Coordinator

POSITION SUMMARY:

The Show & Event Project Coordinator is responsible for planning, coordinating, and supporting the execution of all logistical aspects related to the construction, setup, tear-down, transportation, and material management for our trade show, showroom, and event displays for home remodeling projects.

This role ensures that all shows and events are completed on time, within scope, and aligned with company quality standards. While this role does not require hands-on construction, it does require the coordination of internal teams, third-party vendors, skilled labor, and transportation providers to ensure smooth, high-quality delivery and removal of our displays.

ESSENTIAL JOB FUNCTIONS:

Project Planning & Coordination

Coordinate and schedule the setup and teardown of trade show booths, retail displays, and event environments.

Liaise with internal marketing, design, and production teams to align on display requirements and timelines.

Confirm all vendors, staffing, and material needs are in place prior to event setup.

Maintain communication with all stakeholders and vendors throughout each event lifecycle.

Logistics & Materials Management

Oversee ordering, preparation, and delivery of materials and displays.

Manage event inventory, ensuring all assets are tracked, transported, and maintained in good condition.

Ensure timely return and reconciliation of rental equipment and assets.

Coordinate truck loading/unloading schedules and manage transportation vendors.

Vendor & Labor Coordination

Source and schedule technicians or subcontractors for event setup and teardown as needed.

Confirm all labor, material, and equipment resources are aligned with setup requirements.

Serve as point of contact during on-site setup/teardown; escalate issues as needed.

Quality Control & Brand Standards

Ensure final display installations meet brand visual standards and are presentable for public-facing events.

Collect and document photos of displays before, during, and after setup.

Work with Design and Marketing teams to continuously improve and innovate display concepts.

Communication & Documentation

Update CRM and project tracking systems with accurate records of each show’s logistics and deliverables.

Document any lessons learned or process improvements to streamline future events.

Provide timely updates to internal stakeholders on project progress, delays, or issues.

Ensure proper pictures are uploaded to company cam for event setup and materials handling

Track expenses to ensure that all events are coordinated within budget

General Support

Oversee event storage areas to ensure they are clean, maintained, and organized

Coordinate repairs or replacements of damaged display items.

Fulfill other Production, Marketing, or Operations assignments as needed.Position Qualifications:

2+ years of project coordination or logistics experience; event or tradeshow coordination a plus

Excellent organizational and communication skills

Ability to prioritize and manage multiple timelines simultaneously

Strong problem-solving skills and comfort working in fast-paced, deadline-driven environments

Experience working with vendors, subcontractors, or labor crews preferred

Proficient in Microsoft Office (Excel, Word, Outlook); experience with Salesforce or CRM systems a plus

Valid driver’s license required; ability to travel locally as needed

Occasional travel and overnight work required for regional show setup

IMPROVEIT! HOME REMODELING

For the past three and a half decades, our success has been built sitting across the table from homeowners, focused on helping them get the most from their home and delivering on our promises to take care of their home and warranty their investment. We've received 22 Consumer's Choice Awards, the Remodeling Big 50 Award, and are BBB Accredited with an A+ rating. The fact that one of every four jobs we do is for a past customer is evidence of our focus on our client's satisfaction. We're seeking a highly motivated individual to join our growing, fun and dynamic organization.

WORKING WITH IMPROVEIT CAN BE REWARDING:

COMPETITIVE COMPENSATION - We take care of our people like we take care of our customers.

HEALTH/LIFE INSURANCE - We offer competitive benefits. We want you to be protected.

PAID TIME OFF - We encourage time off with your family.

INCREDIBLE GROWTH OPPORTUNITY - We are experiencing exponential growth and we love to promote from within!If you are interested in a rewarding career with a fast-growing company, respond now. We will reach out to you!