Accounts Receivable Specialist

Job Description

Finance A/P Specialist

Position Summary/Objective:

Accounts Receivable Specialist is responsible for applying & posting payments in Deacom (ERP software system), monitoring accounts to identify outstanding invoices, contacting customers with past due balances to facilitate payment(s), and researching & submitting disputes with payment discrepancies.

Job Responsibility Break-Down:

* Research & submitting disputes with payment discrepancies (45%)

* Processing payments in ERP software system (30%)

* Collections (15%)

* Filing (10%)

Essential Functions *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties include but not limited to:

1. Send first notice of invoices via email // upload invoices to online customer portal applications for payment processing.

2. Research and resolve payment for disputed and short paid invoices.

3.File disputes for payment deductions or debit memos issued in error.

4. Review payments that are past due and place account on credit hold (if necessary).

5. Monitor accounts on credit hold to determine actions needed to release orders.

6. Work collaboratively with appropriate departments to resolve customer disputes, inquiries and requests.

7. Maintain AR master tracking logs (excel spreadsheets), update status of accounts and collections

8. Develop effective payment plan for past due invoices (if necessary).

9. Post customer payments by recording credit card (20%), check (40%) and ACH (40%) transactions.

10. Process credit card payments on Clover for AR invoices.

11. Process customer credit applications.

12. Assemble invoice packets with invoice, pick ticket(s), and BOL to then be filed.

13. Prepare and provide AR invoices and reports during audit.

14. Performs other duties as assigned.

Competencies

1. Problem Solving/Analysis

2. Results Driven

3. Thoroughness

4. Ethical Conduct

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee is sometimes required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must occasionally lift or move objects up to 20 pounds.

Position Type/Expected Hours of Work: This is a full-time position, and a minimum of 40 hours per week is required.

Travel: No travel is expected for this position.

Required Education and Experience:

1. High school diploma or GED.

2. 2-3 years' previous experience.

Preferred Education and Experience

1. Associate's Degree in Accounting.

2. 2-5 years' previous experience.

Work Authorization/Security Clearance:

The Company employs only United States citizens or person(s) that are otherwise legally authorized to work in the United States.

EEO Statement: Tropical Nut & Fruit and/or Hayden Valley Foods provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Company's employees to perform their job duties may result in discipline up to and including separation.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Full-time