Proposal Coordinator

PROPOSAL COORDINATOR

Type: In-Office Permanent Position Calgary AB

About Our Client

Are you a deadline-driven proposal professional with a knack for coordination and a passion for quality?

We’re working with a well-respected organization in Calgary that is seeking a Proposal Coordinator to join their collaborative and high-performing team. If you thrive under pressure, enjoy managing moving parts, and have a sharp eye for detail, this opportunity could be a perfect fit.

The Opportunity

This team supports multi-disciplinary professionals in producing strategic, polished, and compliant proposals across a variety of sectors including infrastructure, municipal services, engineering, and planning. The Proposal Coordinator is central to the success of the proposal lifecycle—from reviewing complex RFPs to pulling together contributions from technical teams and meeting strict deadlines with excellence.

You’ll work alongside a responsive and collaborative team that values continuous development, mentorship, and creativity. This is a fast-paced environment with diverse projects and the chance to make a visible impact.

Key Responsibilities:

Review and summarize RFP/RFQ requirements for internal teams

Create proposal workplans and timelines, managing deadlines and deliverables

Coordinate contributions from technical writers, project managers, and designers

Facilitate proposal meetings to align teams and track progress

Format, proofread, and finalize documents for submission

Maintain and update proposal content libraries (resumes, project sheets, templates)

Ensure brand, formatting, and editorial consistency across all submissions

Support post-submission debriefs and track success metrics

Qualifications:

3+ years of experience coordinating proposals in a multi-partner or technical environment

Strong working knowledge of the RFP process and proposal lifecycle

Excellent attention to detail with advanced proofreading and document formatting skills

Post-secondary education in communications, marketing, business admin, or related field—or equivalent experience

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with templates is a must

Adobe Creative Suite experience is an asset, but not required

Familiarity with AEC (Architecture, Engineering, Construction) or municipal procurement is a bonus

Strong communication and relationship-building skills—you’re confident coordinating inputs from a wide range of stakeholders

Deadline-driven with the ability to juggle competing priorities

Confident taking initiative and solving problems independently

Ability to translate technical content into client-focused messaging

Collaborative mindset with a high degree of adaptability

A passion for producing high-quality work and contributing to team wins

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: .