Administrative Assistant

Job Description

Administrative Assistant (Training Center)

SHIFT: Full-Time, Days

Location: Compass East

JOB DESCRIPTION:

Performs clerical support in accordance with established procedures as directed by the NAT program coordinator

RESPONSIBILITIES:

Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class

Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class

Welcome students and all who enter the training center

Monitor time clock and ensure trainees are punching in and out

Ensure Testing Lab is prepared for testing days

Act as a volunteer for testing candidates when needed

Maintains resident rights by following HIPAA privacy, security and confidentiality standards

Access Certification exam results, document, and maintain in training folder

Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate

Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up

Responsible for ordering supplies

Incoming and Outgoing mail

Assist NAT students with questions pertaining to schedule, payroll, transportation and program

Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date

Answering calls

Photocopying and material and distribution

Assist with creating and printing of various certifications

Laminate as needed

Performs any other duties necessary as assigned by Supervisor

REQUIREMENTS:

Minimum 18 years of age

Experience in long-term care facility preferred

Experience of at least 1 year in a clerical setting, required

Proficiency in the Microsoft Office suite, such as Excel and Word, required.

Ability to handle a fast-paced environment

Filing paperwork, answering and transferring calls

Able to lift up to 20 pounds

Strong written and verbal communication skills; able to follow written and verbal instructions

Able to perform tasks while upholding high standards of quality, cleanliness, and kindness

BENEFITS:

Weekly Paychecks

Health, Dental, Life Insurance

Retirement 401k

Generous Paid Time Off

Full-time