Office Assistant

Job Description

Hospitality Interior Design and Manufacturing company looking for an experienced individual for full-time receptionist/office assistant position.

A pleasant, dependable, energetic individual with a "can-do" attitude and exceptional attention to detail, the Receptionist is responsible for greeting visitors and attending to general office requirements ensuring the operation of a flawless front and back of house.

This is a fantastic opportunity to grow with an organization that is rapidly expanding its operations!

Responsibilities Include:

- Serves as the gatekeeper, both in person and on the phone, for the organization, greeting employees, clients and vendors in a welcoming

manner.

- Answers telephones; screens calls, forwards calls and /or record and forward messages accurately.

- Types forms, form letters and other documents as necessary.

- Collates, scans and photocopies as required.

- Assists in organizing and building invoice, quote, and purchase files

- Assists with correspondence with clients

- Files correspondence and other materials as required.

- Receives, sorts and distributes mail within the office in a timely manner, including coordination of messengers and shipping in/out (e.g. FedEx, UPS, etc.)

- Maintains conference room including removal of trash and food after meetings.

- Inventories and purchases office supplies and kitchen supplies.

- Organizes and cleans common areas and work areas including removal of trash.

- Organizes travel for CEO and other senior staff as needed

- Can run errands on as-needed basis

- Assists with various miscellaneous project parts as needed to support in all departments, such as updating sheets in spec books, data entry, leads and sales contacting, etc.

Requirements:

- Highly presentable, excellent attention to detail, ability to discern appropriate discretion as needed, initiative to learn, with an outgoing, upbeat and confident demeanor

- Punctual and professional

- Excellent communications skills - verbal and written.

- Excellent knowledge of Microsoft Office products - especially Excel

- Adobe Acrobat, Illustrator or Photoshop a plus but not required

- One to two years prior experience

- Reliable transportation

Ideal candidates should send their resume and cover letter, along with at least 3 professional references.

Administrative Duties including but may not be limited to:

Scheduling

Running errands

Stocking supplies

Tidy common areas

Sorting and sending mail

Answering and routing phone calls

Greeting visitors

Assisting in various project tasks as needed, with guidance and training if required

Full-time