Logistics and Admin Coordinator

A global leader in the logistics industry is looking for a Logistics and Admin Coordinator with experience in POD management to join their team on a fixed term contract.

Duties & Responsibilities

Review PODS and service provider schedules to identify:

• ERP system project number (MTC) and file affiliated to vehicles or wagons

• POD completeness and legibility

• Tonnage validation

• Update ERP system for tonnage disputes, accordingly

• Issue settlement from ERP system

• Share Settlement Proposals in excel or PDF format to Service providers and/or company site.

Support Logistic coordinators on projects where required:

• Accurately & timeously setup the project in the ERP

• Accurately & timeously capture truck details in the ERP

• Use correct charge codes in ERP for costs and services

• Review tracking reports for project completeness

• Obtain PODs from Operator and undertake a validity check to ensure system tonnages and PODs align

• Confirm vendor services rendered in order to issue the Settlement Proposals to Vendor

• Manage documented audit support for charges outside of the Quote and PnL

• Update and maintenance of share point dashboards and project folder

• Prepare invoicing documentation pack as per Customer Matrix

• Manage project claims in the business system

Reporting:

• Undertake project margin analysis

• Undertake project volume analysis

SHEQ:

• Understand and adhere to the SHEQ Policy within logistics and administrative processes.

• Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.

• Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.

• Support SHEQ objectives by ensuring efficient and safe administrative support.

• Participate in SHEQ training and cooperate with audits by providing relevant records.

Requirements:

• Process orientated with a good attention to detail with ability to work in fast changing environment;

• Must be able to work under pressure and adhere to aggressive deadlines

• Strong problem-solving skills

• Strong MS Excel skills essential

• Experience in freight forwarding beneficial

• Experience with Navision and Qlikview beneficial

• Fluent in English (read/write/speak)