Executive Assistant to Country Manager

Schedule: Full-time

Shift: Flexible Working Times

YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS.

Would you like to become part of the world's most international company in the world?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our "Insanely Customer Centric" Team and become a Certified International Specialist!

DHL maintains its position as the world’s leading international express network by continually expanding and upgrading their network of offices, hubs, and gateways and by offering superior service through a well-trained and dedicated workforce.

DHL Express Fiji is looking for an Executive Assistant to the Country Manager, to be based in Suva. The successful candidate will provide a variety of secretarial and administrative support duties. The role has a broad function, and the candidate must remain flexible and enthusiastic about taking on new tasks.

Key Accountabilities

Manage professional and personal scheduling for CM, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

Coordinate complex scheduling and extensive calendar management.

Collate scheduled reports for CM from various teams.

Organize team communications and plan events, both internally and offsite.

Type letters, memoranda and reports from drafts, and proofread, and review documents.

Take and prepare notes of meetings, conferences, and similar proceedings.

Partake in customer engagement and survey calls.

Manage, coordinate, and arrange senior management team’s travel and travel-related activities, including hotel booking and transportation.

Prepare, check and process expense reports.

Uphold a strict level of confidentiality with all materials and business matters.

Skills / Experience / Competencies / Qualification

At least 3 years in related area of responsibility

Diploma in Secretarial Studies or equivalent

Excellent and proven written and verbal communication skills

Ability to perform under pressure and work under minimum supervision

Strong time-management skills, ability to organize and coordinate multiple tasks at once

Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

Flexible team player, self-motivated, adaptable and enjoys a challenge

Ability to keep company confidences

Valid driving license preferred

What We Offer

Join a motivated, passionate and diverse international team (well actually it’s more like a family here at DHL Express!)

Work for a company who is committed to Living Responsibility which means not only adhering to ethical standards and norms but also social commitment and responsibility towards the environment

Grow as much as you want to grow – with a variety of learning opportunities, DHL Express offers amazing career development

A competitive salary package and access to employee benefits

Do you see a personal challenge in these versatile and responsible tasks? Then apply now!

We look forward to receiving your application!