Project Coordinator

Our client, located in Columbus OH, has an immediate opening for a Project Coordinator. This is a full time / direct hire position.

The Project Coordinator is responsible for the overall management of administrative project functions within a project. This person is responsible to provide support to the project team through the course of the project.

Key Responsibilities:

• Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates

• Act as a primary point of contact for customers and sub-contractors

• Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements

• Review and upload all relevant mail/email related to assigned jobs

• Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals

• Support the project start-up and close-out processes on each job

• Prepare and review for submission to architect and engineer project submittals

• Prepare and distribute project meeting minutes

• Prepare and distribute monthly executive reports to project clients

• Coordinate job drawing orders for Project team

• Maintain all job folders within designated file structures

• Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet

• Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job

• Responsible for following up on all insurance corrections and processing in Image Management for insurance review

• Run weekly reports and communicate to project team

• Coordinate owner insurance for each assigned job

• Assist in the prequalification process to obtain valid prequal packets from subcontractors

• Prepare owner contracts utilizing AIA software

• Provide office support to field supervision and the safety department

• Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage

• Interact with internal team members, subcontractors, clients, and vendors

Skills and Abilities:

• Safety First focus and mind-set

• Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation

• Organizational skills in order to juggle multiple projects with accuracy and timeliness

• Well developed interpersonal skills

• Adept at multi-tasking while remaining calm and poised under pressure

• Collaborative with the team and also able to work independently to accomplish assigned tasks

• Able to lift, squat, and carry up to 25 pounds, infrequently

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent

• At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor

• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel