Accounts Payable Clerk - Dcwmhc

VACANCY ANN#: STOI-25-072

TITLE: ACCOUNTS PAYABLE CLERK

DEPARTMENT: DCWMHC

SUPERVISOR: CFO

STATUS: REGULAR, FULL-TIME, NON-EXEMPT

RATE OF PAY: $22 - $30 / PER HOUR DOQ/DOE

OPENING DATE: JULY 25, 2025

CLOSING DATE: AUGUST 8, 2025

INTRODUCTION:

The position is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Compilation and distribution of monthly financial reports and cash receipts of all payments made to the Tribe. In addition, records maintenance and organization of accounts payable files and retrieval of files upon request.

MAJOR DUTIES AND RESPONSIBILITIES:

Enters and matches invoices with purchase orders and receiving reports in accordance with HIPAA.

Processes incoming requests for payments and court orders in accordance with defined procedures.

Enters accounts payable related journal entries.

Scans and files documents.

Verifies account coding to ensure accuracy and sufficient budget availability.

Receives and logs cash receipts and provides receipts, as necessary.

Maintains vendor files and numbers, as necessary.

Provides management with accounts payable information, as requested.

Prepares year-end accounts payable reporting and assists with preparation of federal 1099 forms.

Assists with year-end audit by providing accounts payable information, as requested.

Assists with monthly financial report preparation.

Works cooperatively and professionally with internal and external customers to resolve accounts payable issues, as necessary.

Processes and maintains court ordered garnishments.

Maintains confidentiality in accordance with HIPAA and in all aspects of work and complies with all applicable tribal, federal, or state laws and procedures.

All other duties as assigned by supervisor.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

During the course of employment, the employee will consistently utilize and demonstrate strong verbal and written communication skills, strong organizational skills, strong interpersonal and teamwork skills, a heightened attention to detail and accuracy, the ability to work cooperatively with other departments, and a commitment to confidentiality.

MINIMUM REQUIREMENTS:

High School Diploma or GED; and

Work experience of two (2) or more years in accounts payable, or general accounting: and

The technical skills of an intermediate to advanced user of MS Office software, computers, and office equipment. The candidate’s technical skills may be tested during the interview process; and

Superior performance in the selection process as determined at the discretion of the Hiring Committee, including but not limited to all of the following:

any pre-employment interviews,

skills testing,

credentialing,

drug screening,

background investigations,

reference checks and previous work history,

passing a pre-employment drug test and background investigation,

possession of a Driver’s License throughout employment and being insurable under the Tribe’s insurance policy.

Tribal Preference Policy: In accordance with the Spokane Tribal Employment Rights Ordinance Tribal Preference will be observed in hiring.

Veteran’s Preference: It shall be the policy of the Spokane Tribe to provide preference in hiring to qualified applicants claiming Veteran’s Preference who have been discharged from the United States Armed Forces with honor and under honorable conditions.

Confirmation receipt of on-line application submission and interview status will be sent to all applicants e-mail address used when applying. Applicants are responsible to regularly monitor their e-mail for interview notifications.

Contact: Donnie Lebret, DCWMHC HR Director

E-mail:

Phone: ext.767

Applications must be received in the Human Resource Department no later than 4:30 p.m. on the closing date.

The Spokane Tribe reserves the right to hire according to its Indian Preference Policy

All Applicants are subject to a Pre-Employment Drug Test

All Positions with the Spokane tribe of Indians are subject to a 90-day orientation period