Academic Support Specialist

Posting Details

Position Information

Department/College

Admin Support

Position Title

Academic Support Specialist

Job Category

Staff

Posting Number

00500

FLSA

Non-Exempt

Full or Part Time

Full-Time

Other

Temporary

No

If Temporary, number of months

Position Summary Information

Duties

This position performs academic support tasks of a highly complex and confidential nature with accuracy; takes an active role in developing processes and systems for the operation of the Office of Academic Affairs.

ESSENTIAL FUNCTIONS:

Monitor academic policies and ensure compliance related to faculty workload assignments; assist with development of academic policies as needed

Collect, process and maintain documentation for academic credential files for full-time and part-time faculty

Process Directed Studies, including the posting of instructor assignments in Banner

Develop and maintain coding for faculty instructional, non-instructional and workload assignment records in Banner; prepare faculty workload reports each semester; use the faculty workload information to assist assistant college deans with faculty overload determination; prepare overload employment agreements

Prepare, distribute, and collect part-time faculty employment agreements and provide the list to payroll; maintain appropriate files

Work in conjunction with Assistant College Deans, the Dean of Colleges, The Provost, and Human Resource Office in preparation of full-time faculty summer contracts

Serve as clerical support for Strategic Planning Meetings

Log and process all curriculum adjustment/waiver forms

Assist with monitoring associated ACHE deadlines and procedures:

Attend and assist with coordinating commencement and honors, and awards ceremonies

Maintain faculty records pertaining to promotion, tenure and mid-tenure review as confirmed by college deans; provide timeline and dates to deans as necessary; prepare and send notifications to eligible faculty members in April

Maintain security of confidential information, files and documents

Assist students with questions and issues concerning classes and academic policies

Demonstrate flexibility and adaptability to changing work scope and tasks based on need

Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.

Maintain "open door" to internal and external customers.

Identify opportunities for improvements to work practices and offers viable solutions for implementation

Proactively engage in problem solving related to tasks in this position with internal and external people

Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance

Complete other tasks as assigned.

Qualifications

QUALIFICATIONS REQUIRED:

Associate's Degree

Minimum of three years of experience in higher education

Understanding of databases and database functions including the retrieval of data to develop reports

Proficient in the use of Microsoft Office applications; especially Word and Excel

Excellent written, verbal, and interpersonal skills

Above average time-management skills and multi-tasking skills

Exceptional organizational skills, critical thinking and problem-solving skills

Proven ability to work independently and collaboratively to complete complex assignments quickly and with a high level of accuracy, confidentiality, and professionalism

OTHER QUALIFICATIONS PREFERRED:

Bachelor's Degree

Experience with the Banner Student system and coding for faculty and schedule records

Knowledge and understanding of the policies for ACHE and Athens State University; familiarity with accreditation issues

WORKING CONDITIONS:

Must be able to remain in a stationary position such as standing and/or sitting for up to 75% of the time

Occasionally tasked with duties that require low postures such as crouching, kneeling, and/or stooping

Must be able to occasionally adjust or move objects up to 20 pounds in all directions.

Job frequently requires communication with others to exchange information

Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.

Frequently uses near vision for use of computers and reading small print

Salary Schedule

Salary Band: N290

To view salary schedules visit:

Salary will be Commensurate with experience and qualifications.

Posting Detail Information

University Information

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

EEO Statement

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

Background Check Statement

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

Additional Information

Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.

To view details or to apply, visit: Review of applications will begin as soon as possible and the position will remain open until filled.

For assistance, contact the Human Resources Office at or email us at .