Executive Virtual Assistant (Remote / Bookkeeping & Admin)

Are you an organized, numbers-savvy, detail-driven professional who gets energy from helping systems run smoother? Then let’s talk.

At Freedom and Balance Virtual Professionals (F@B VP), we’re not just hiring to fill a role. We’re looking for the right people to join our long-term talent bench—people who value structure, growth, and client excellence.

Right now, we’re expanding our bookkeeping and ops division with a full-time Executive Virtual Assistant who thrives in a fast-paced, high-accountability environment.

Why You’ll Love Working with Freedom and Balance Virtual Professionals (F@BVP)? (Optional if we would like to include in the post)

Competitive base pay: Starting at $720/month

Work-life balance: Fixed weekday hours, weekends off

Benefits: Paid Company Holidays, PTO, HMO after 1 year, PAG-IBIG incentive

Perks: Referral bonuses, quarterly events, peer support network

Upskilling Opportunities: Free training and professional development

Culture: We grow together—we win as a team

What You'll Do?

Accounting & Admin Operations:

- Bookkeeping and invoicing via QuickBooks

- Weekly financial reports and accounts payable/receivable follow-up

- Payment tracking, bank transfers, and Excel exports

- Purchase order management and payment approvals

- Dashboard updates and business metrics monitoring

- Weekly financial task summaries to stakeholders

Executive Admin Support:

- Inbox filtering, follow-up, and escalation

- Calendar and meeting management

- Occasional travel booking for US executives

- Phone communication via RingCentral (e.g., vendor or billing inquiries)

- Onboarding/offboarding tasks and internal process updates

- SOP development: turning repeatable tasks into clean, documented systems

What We’re Looking For: You’re a great fit if you:

- Knowledgeable in Quickbooks

- 1+ years of experience in administrative & phone support

- Excellent English communication skills with a clear and easily understood accent - suitable for phone support interactions with American customers

- Tech-savvy and proficient in Microsoft Office & Google Workspace

- Experience with GoHighLevel is a strong plus

- Comfortable with tools like Calendly, RingCentral, and dashboard platform

Reliable internet with a backup connection + noise-canceling headset

Can work 9AM-5:30PM Pacific Time

Tools & Infrastructure Requirements.

You’ll be working directly with US-based clients, so tech reliability is non-negotiable. Please attach screenshots of your system specs in your application.

Device: Laptop/Desktop under 3 years old

CPU: Intel Core i5 (10th gen or newer) or AMD Ryzen 5+

RAM: Minimum 8GB

Internet: 50–100 Mbps minimum + backup connection

Audio/Visual: Webcam, noise-canceling headset, good built-in mic

Ready to Join the F@B VP Dream Team? Take the next step in your career. We’re not just hiring — we’re building a powerhouse team.

If you're confident you meet the requirements and are ready to make an impact …

Sends your CV:

Take the next step! Apply now and start your journey with us!

We don’t hire for projects. We hire with the intent of growth, mentoring, and long-term success. If this isn’t the right seat for you, but your application stands out, we may still consider you for future seats on our virtual bench.

Ready to support leaders at the highest level while helping build impactful marketing systems?

Join the F@B VP team—and help us create balance, freedom, and momentum.