Executive Virtual Assistant (Remote/US Client Support)

Are you a proactive, detail-oriented Executive Assistant with a passion for organization, communication, and creativity? Do you thrive in a fully remote, fast-paced environment supporting high-level executives and US-based teams?

At Freedom and Balance Virtual Professionals, we’re looking for a top-tier Executive Assistant who brings a powerful mix of administrative excellence, strong coordination skills, and creative flair - with experience in graphic design, video editing, and tools like GoHighLevel.

What You’ll Be Doing

- Providing high-level administrative support to executives and leadership teams

- Managing calendars, scheduling meetings, and organizing virtual appointments

- Coordinating daily operations, internal communications, and task tracking

- Responding promptly and professionally to emails, chats, and other client communications

- Handling document creation, formatting, and data entry

- Creating, updating, and organizing SOPs and process documentation

- Attending virtual meetings, taking notes, and following up on action items

- Supporting executive decision-making through research and report prep

- Using platforms like GoHighLevel (GHL) for client and lead management, automation, and CRM tasks

- Designing branded materials such as presentations, social media graphics, or reports

- Editing short-form videos for internal and external use (marketing, updates, training, etc.)

What We’re Looking For

- Experienced: At least 2 years supporting US-based executives or remote teams.

- Communicative: Clear, concise, professional—in email, chat, and calls.

Organized to the Core: You spot missed details quickly and prevent things from falling through the cracks.

- Creative + Tech-Savvy: Hands-on experience with apps like Canva, CapCut, Adobe Premiere, GoHighLevel, and GSuite.

- Flexible & Independent: Able to juggle priorities across departments and learn tools fast.

- Systematic: Loves SOPs, clean processes, and structured follow-through.

Aligned with Our Work Culture: Energetic, committed, and eager to grow with a team looking at the long game.

- Can work 9AM-5:30PM Pacific Time

- Comfortable using tools such as:

GoHighLevel (GHL)

Google Workspace, Microsoft Office

Slack, Zoom, ClickUp or Asana

Calendly, Google Calendar

Ring Central

Required Tools & Setup (Non-Negotiable):

To ensure performance in a remote role, please review our minimum tech qualifications. Attach device specs/screenshots with your application:

Device: Laptop or desktop (under 3 years old)

CPU: Intel i5 (10th-gen or newer) / AMD Ryzen 5+

RAM: Minimum 8GB

Internet: 50–100 Mbps min (plus backup connection)

Audio/Video: Working webcam, mic, headset

Ready to Join the F@B VP Team? Please send your CV to

Take the next step! Apply now and start your journey with us!