Senior Executive Assistant

About our Client Company

You would be joining the team of a well known real estate development firm that is based in Denver, Colorado. The 30+ year old company invests, builds and manages a diverse portfolio of assets in multiple markets across the country.

Investment partnerships with both institutional and private firms support the ability for this group to move quickly and capitalize on real estate opportunities.

This is company that offers growth for those who want to contribute at a high level and a solid foundation for broadening your horizons.

Job brief

An Executive Assistant is sought to provide high-level administrative support to a senior executive or team. This support ensures the smooth and efficient operation of professional and, at times, personal responsibilities. The ideal candidate thrives in a fast-paced environment. They can anticipate needs, manage complex schedules, and maintain discretion when handling confidential information.

Responsibilities

Calendar & Scheduling: Manage and optimize the executive's calendar, prioritizing meetings, deadlines, and commitments for efficiency.

Meeting & Event Coordination: Prepare agendas, coordinate materials, track action items, and organize internal and external meetings, events, and speaking engagements.

Travel Management: Plan and coordinate all travel logistics, including flights, accommodations, transportation, and itineraries, for both business and personal travel.

Communication & Correspondence: Act as a gatekeeper for incoming communications, screening emails, calls, and requests, and ensuring timely follow-ups and decision-making. Draft and edit correspondence, reports, presentations, and other documents.

Document Preparation & Organization: Manage and organize electronic and physical files, ensuring confidentiality and easy retrieval.

Expense & Budget Management: Process and track expense reports, monitor spending, and coordinate with finance for reimbursements and budget oversight.

Liaison & Relationship Management: Serve as a primary point of contact between the executive, internal staff, clients, vendors, and external stakeholders.

Special Projects: Support research, reporting, and execution of strategic initiatives as directed.

Confidentiality & Professionalism: Handle sensitive and confidential information with absolute discretion and integrity.

Requirements and skills

Education: Bachelor's degree or equivalent experience is required; a degree in Business Administration, Communications, or a related field is preferred.

Experience: A minimum of five years of executive-level administrative support is necessary, preferably in a high-paced or entrepreneurial environment. Experience handling both business and personal matters for a C-level executive is preferred.

Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite is essential.

Key Soft Skills:

Highly organized and detail-oriented: Capable of managing multiple priorities in a fast-paced environment

Proactive and resourceful: Able to anticipate needs and take initiative without constant direction.

Strong communication skills: Excellent written and verbal communication, with the ability to interact effectively at all levels.

Problem-solving abilities: Possesses a strategic mindset to effectively address challenges.

Discretion and confidentiality: Essential for handling sensitive information.

Time Management: Proven ability to manage schedules and coordinate multiple tasks to meet deadlines.

Team Player: Collaborates effectively with colleagues and external partners.

Why join the team?

This is a unique opportunity to work closely with top-level executives. The role involves playing a key role in driving efficiency, organization, and strategic execution at the highest level. If you thrive on in a dynamic environment, are a self starter and enjoy making strong contributions that benefit both your team and yourself - Please apply.