Document Delivery Technician (State Printing & Mail Services)

What You'll Do:

Under general supervision, operates intelligent, high-speed mail processing system (i.e., intelligent, high-speed printer, burster, folder, inserter, scale & postage meter) in order to prepare & process time sensitive essential documents (e.g., Public Assistance (PA) & Temporary Assistance to Needy Families (TANF) warrants, medical identification cards & Client Registry Information System-Enhanced (CRIS-E) or SETS client notices, Medicaid provider warrants, statements, computer printouts, OJI notices, Unemployment tax statements, benefits notices, warrants & 403s) for mailing in Large Mailing Operation (LMO):

Manually breaks down, separates &/or prepares documents too large for mail processing system (e.g., inserts in envelope, weighs, meters &/or prepares for mailing)

Resolves discrepancies on machine diverted warrants

Completes job logs for each individual job processed

Selects appropriate job type & sub account for automated DFWorks program

Sets up equipment/system for operations

Randomly checks finished mail pieces to ensure quality control is being met

Makes sure that correct envelopes, postage & if necessary inserts are included in each job processed

Keeps work area supplied with envelopes, trays & other needed equipment or supplies

Keeps area clean, empties trim wind totes as needed; prepares processed mail pieces for pick up by presort vendor

Shrink wraps pallets of mail

Performs all clerical tasks related to distribution of mail

Receives & stores stock & files, keeps logs of items distributed

Gathers supplies (e.g., paper, forms, warrants, labels) from print shop & storeroom to prepare mailings

Drives State vehicle to deliver materials to state agencies & post office upon request.

Makes minor repairs to equipment

Sets up equipment for operations

Analyzes daily use & ensures efficient use of equipment;

Performs other related duties

Checks supplies

Checks documents &/or equipment to maintain quality control

Consults with on-site service representative to resolve problems

Responds to routine inquiries

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Minimum Qualifications:

12 mos. trg. or 12 mos. exp. in operating intelligent, high-speed mail processing equipment (e.g., intelligent mailing system, inserter, burster, folder, ink jet labeler, letter opener & letter extractor) & material handling equipment (e.g., pallet stacker, pallet jack, EZ Go cart); 3 mos. trg. or 3 mos. exp. in operation of personal computer; 1 course or 3 mos. exp. in general U.S. postal regulations.

-Or equivalent of Minimum Class Qualifications For Employment noted above. Note\: If position requires operation of state vehicle to pick up &/or deliver documents, applicant must also possess valid Ohio Driver's License. If position requires operation of motorized vehicle regulated under Chapter 4506 of Revised Code, applicant must also possess valid Commercial Driver's License.

Knowledge of:

U.S. Postal Regulations

Production processes

OSHA & related safety standards & practices

DAS & State Printing policies & procedures*

File-based mail processing

Optical Mark Recognition (OMR) code

Skill in:

Operating material handling equipment(e.g., shrink wrapper, cutter, forklift*)

Operation of personal computer & related software (e.g., Microsoft Outlook, Excel, DFWorks)

Intelligent, high speed, mail processing system (i.e., intelligent printer, burster, folder, inserter, scale, postage meter)

Ability to\:

Deal with problems involving several variables within familiar context

Interpret moderately complex technical instructions & specifications concerning proper use of mail handling equipment

Understand mechanical procedures

Work within state/federal mandated deadlines

Move limbs/fingers easily to perform manual functions repeatedly

Stand, sit, or bend continuously

Cooperate with co-workers on group projects

Lift up to 70 pounds.

obtain & maintain valid driver’s license

*Developed After Employment

Job Skills: Attention To Detail, File-Based Mail Processing

About The Department of Administrative Services:

The Ohio Department of Administrative Services (DAS) is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions.

DAS program areas serve out Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services.

About The Office of State Printing & Mail Services:

The Office of State Printing and Mail Services provides a full range of printing services for state agencies, boards and commissions through in-house Copy Centers, Commercial Print Procurement services through contract printers, Cost-per-Copy programs, Fulfillment Services, a Mainframe Printing Center and an extensive Mail Services operation. Other functions include interoffice mail delivery, mail metering and presort services, and guidance regarding Records Retention and Information Management.

When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the qualifications outlined on this job posting.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.

If you require a reasonable accommodation for the application process, please email the Human Resources contact on this posting so arrangements can be made

This position is Safety Sensitive, as it may require driving a State Vehicle. The final applicant will be subject to a pre-employment drug screen.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.