Office Coordinator

Job Description

Salary: $22-28/hr

Office Coordinator

Location: Downtown Washington, D.C. (In-Office)

Schedule: Monday-Thursday, 9am-6pm in-office; Fridays remote from 9am-12pm

About Arc Initiatives

Arc Initiatives is a full-service consulting firm working at the intersection of politics, public affairs, and digital strategy. We support campaigns, coalitions, and causes across the country. Our D.C. office is friendly, focused, and fast-moving, and were looking for someone to help keep the wheels turning!

About the Role

Were hiring an Office Coordinator to be the calm, consistent presence at the heart of our office. Were a small, collaborative team where everyone knows each other, and this role is central to keeping the day-to-day running smoothly. Youll be responsible for making the office feel polished, organized, and welcoming, from greeting guests and managing snacks to keeping the kitchen tidy and the calendar up to date. This role was previously filled on a temporary basis, and were now looking to bring on someone who can be a consistent, long-term part of the team.

What You'll Do

Greet visitors and answer phones with warmth and professionalism

Keep common areas, like the kitchen and front desk, tidy, stocked, and presentable (we have a daily cleaning crew for deep cleaning)

Manage snacks and drinks for the office

Coordinate our weekly catered Wednesday lunches and handle Tuesday bagel orders

Help with supply restocking, mail, deliveries, and vendor coordination

Keep an eye on the little things: water the plants weekly (green thumb is a plus!), and flag any office upkeep needs that help keep the space feeling fresh and functional.

Set up basic tech for meetings (e.g., Zoom links, conference room check-ins)

Provide light administrative support, including helping with scheduling and calendar invites

Occasionally support with office events or Friday in-person needs

You Might Be a Great Fit If

You like structure, reliability, and checking things off a list

Youre friendly, approachable, and comfortable talking to anyone

You take quiet pride in keeping things neat, orderly, and running smoothly

Youre comfortable with basic tech (Google Workspace, Slack, Zoom) or willing to learn

You have 3+ years of experience in a customer-facing or administrative role (hospitality experience is a big plus)

Strong customer service instinctsyou know how to make people feel welcome and supported

We know great team members come from all backgrounds. If this role sounds like something youd enjoy, even if your experience isnt a perfect match, wed love to hear from you. Research shows that candidates from underrepresented backgrounds often only apply to jobs when they meet 100% of the requirements, while others apply when they meet closer to 60%. If youre interested in this role, we encourage you to apply and tell us how your experience can add to our team.

The Details

Hourly Rate: $22-28/hour, dependent upon experience, with overtime pay for hours over 40/week

Schedule: Monday-Thursday, 9am-6pm in-office; Fridays remote from 9am-12pm unless an in-person presence is needed (e.g. events, VIP guests, or special requests)

Anticipated Hours: 39 hours/week, with lunches and breaks paid

Perks & Benefits:

Health, dental, and vision insurance (80% employer-paid)

Disability insurance (100% employer-paid)

20 combined vacation/sick days, plus all federal holidays and a winter holiday office closure

Paid family leave

401(k) with up to 4% match

Cell phone reimbursement (up to $150/month)

Tax-free Commuter Benefits & Telework Stipend of $50/mo

On-site gym access, rooftop views, and a stocked kitchen

Weekly catered lunches

Timeline

Were looking for someone who can be a strong long-term fit in this role and are reviewing applications on a rolling basis. Were prepared to move quickly once we find the right person.

Full-time