Project Manager Supervisor

Full-time

Description

Job Title: Project Manager Supervisor

Reports to: VP of Operations

Department: Engineering

Location: 808 Timberlake Road, Fairmont, MN 56031

Updated: July 2025

Position Summary: This full-time position is essential to the success of the business as it involves leading, managing, and holding accountable a team of project managers that directly interface with our customers. The project management team hold a key role in project execution that falls between the Kahler Technical Sales Managers, Engineering, and Manufacturing. This person must have excellent project management and communication skills to allow for accurate, on time and on budget projects.

Exhibit and promote the following values:

Curious Attitude: An employee who is curious is motivated to take time to question and explore new things to find answers that will ensure the best outcomes for the organization.

Focus on Quality: An employee who values quality has integrity and produces results that meet high standards set by the organization

Passion for Service: An employee who is service-oriented displays a positive behavior and responds to customers using good business practices to meet their needs and expectations

Dedicated Spirit: A dedicated employee is one who takes ownership for their role and the whole organization to ensure that goals are achieved.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Lead and mentor a team of project managers.

Manages performance of department employees by establishing clear work expectations, motivating employees, monitoring performance, and using corrective action when necessary.

Recommends or initiates personnel actions, such as employment, performance evaluations, promotions, transfers, discharges, and disciplinary measures.

Sets priorities and workload and evaluates and improves team member performance routinely.

Develop systems, processes, and procedures for business operations that ensure effective and efficient outcomes.

Review and approve change orders created by the project managers.

Review project needs assessment, scope of work, and estimates generated by Solution Consultants.

Request information from customers or other vendors such as IP addresses, equipment lists, equipment layout drawings and tank drawings.

Review PFD’s and vendor equipment drawings / lists.

Create projects in ERP system.

Create and coordinate change notices when a projects scope is modified.

Coordinate with multiple teams to make sure that all parties are on track with project requirements, schedules, and costs.

Organize, attend, and participate in stakeholder meetings including internal project meetings and customer project conference calls.

Meet with team members to resolve questions that occur during the project.

Document and follow up on action items from meetings.

Prepare necessary presentation materials for meetings.

Prepare and submit project submittals to the customer.

Submittals include estimated project timeline, MCC approval drawings, control panel approval drawings, point to point field wiring drawings, and as built drawings.

Ensure that all extra work is authorized in writing by the customer prior to starting additional work and all change order documentation is prepared and executed.

Communicate with field technicians and customers to determine commissioning status, such as Work completed, hours delayed, etc.

Coordinate all aspects of project/site readiness, including Return Material Authorizations, equipment delivery, site preparation, equipment configuration, factory acceptance testing, and startup activities such as checklists and pre-startup meetings with field technicians.

Conduct post-project evaluation to identify successful and unsuccessful project elements.

ERP project oversight. Updating ship dates, ensuring project tasks are assigned and completed to allow the project to be billed.

This Job description is not comprehensive, and all employees must be flexible and willing to perform other duties as assigned by their supervisor.

Competencies: To perform the job successfully, an individual must demonstrate the following:

DEPENDABILITY AND RELIABILITY: Performs all duties and assignments whether or not supervision is present.

COMMUNICATION SKILLS: Expresses ideas, information, and instruction in a positive and effective manner.

TEAMWORK and COOPERATION: Works cooperatively with coworkers and supervisor. Acts as an effective team member with other employees through cooperation.

JUDGMENT: Makes reasonable and appropriate decisions.

ADAPTABILITY: Readily and effectively adjusts to changing ideas and activities.

ROLE MODELING: Acts as a good role model for other employees.

CREATIVITY: Shows imagination and innovation in solving problems.

ATTENDANCE: Reliably reports for work as scheduled, works OT when requested.

SAFETY: Follows all safety rules and works in a safe manner.

PRODUCTIVITY: Produces an acceptable amount of work, of sufficient quality in an appropriate amount of time.

Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree or 5 years of related project management experience and must have Project Management Professional (PMP) certification, offered by the Project Management Institute (PMI).

Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, word processing software, Microsoft Excel spreadsheet software. This position will use the ERP system daily to perform work.

Proficiency in the use of Project Management Professional tools and techniques.

Ability to read and understand electrical schematics, PFD’s, and P&ID’s.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical documentation, and governmental regulations.

Write reports and business correspondence and to verbally communicate effectively.

Strong presentation skills in small informal groups and large formal settings.

Manage multiple priorities with highly effective follow through.

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations in a logical manner to come to conclusion. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Certificates and Licenses: Must have a valid Driver’s License.

Travel: Must be able to travel as necessary to attain the project goals (likely 20%) with overnight stays. Travel may be by automobile and airplane.

Supervisory Responsibilities:

This person lead, manage and hold accountable (LMA) multiple project managers.

The person in this position is responsible for the overall direction, coordination, and evaluation of these employees and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Environment and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may be required to spend time in industrial plants in proximity to equipment, processes, products, and chemicals. Certain personal protective equipment is required when in the plant or on a construction site.

Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is frequently required to stand; sit and talk or hear. The employee is frequently required to walk; use hands to fingers, handle, or feel and reach with hands and arms. Communicate by talking, listening, and writing.