Full Time On-Site Accounts Payable

Job Description

POSITION SUMMARY

The Accounts Payable Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all work associated with maintaining the overall accuracy of our accounts payable records.

ESSENTIAL FUNCTIONS

The description of essential functions includes but is not limited to the duties outlined, and the position requires anything that needs to be done to complete the job to the satisfaction of management as penalties apply for late payments.

ACCOUNTS PAYABLE DUTIES

Reports directly to the COO and works closely with the company President and external accountant’s assistant.

Responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner.

Open mail, print invoices received via email, date invoices and file.

Resolve invoice and pricing discrepancies.

Maintain invoice files.

Verify incoming shipments by comparing packing slips and receiving vouchers against purchase orders. Match invoice to packing slip by checking all quantities and costs.

Ensure all credit card statements are entered and reconciled for payment in QuickBooks.

Ensure all utilities are paid prior to the due date.

Ensure that all vendor invoices are entered, processed, and paid before the due date.

Send shortage reports and damage reports to vendors.

Collect invoices and receipts for charges on company credit cards and ensure that all credit card statements are paid on time monthly.

Assist buyers with generating purchase orders.

Assist with financial year-end reporting.

File and pay South Carolina Sales Tax in a timely manner for stores after approved.

Collect and record Daily Sales figures for stores and website and maintain monthly spreadsheets. Verify store deposits for cash and cards daily.

Work to drive process improvements in accounting operation function as assigned.

Additional QB and other duties as required by COO & President.

Order store and office supplies when needed.

Assist Customer Service Specialist with phone calls and other customer service duties. Serve as back-up for CSS when needed.

Work in the stockroom or sales floor as needed during slower times in AP.

Duties are listed but not limited to the above.

QUALIFICATIONS/REQUIREMENTS

This is an on-site position based at our Clemson office. Normal hours are Monday–Friday, with occasional weekend hours during December and Clemson home football games.

Retail or multi-location accounting experience preferred.

2+ years of Accounts Payable experience.

Knowledge of General Accounting Principles.

Must have one-year current QuickBooks Pro and Microsoft Office experience.

Must be well organized and a self-starter.

Must be able to follow standard accounting procedures.

Must be detail oriented with a professional attitude.

Must be able to work collaboratively, cooperatively, and reliably.

Must be able to perform mathematical computations quickly and accurately.

Effective written and verbal communication skills required.Company Description

The Tiger Sports Shop, established in 1974, is a staple of the Clemson community, proudly serving fans for decades. With two store locations in Clemson and a thriving online presence at tigersports.com, we offer an unmatched selection of Clemson apparel and merchandise. Our long-standing reputation is built on a commitment to quality, customer service, and a passion for all things Clemson. Join our team and be part of a legacy that continues to grow and thrive!

Full-time