Construction Project Coordinator

Who We Are:

The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs, which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.

The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153.

The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity.

In 2021, the Commission celebrated 100 years of public construction in the Buckeye State.

What We Do:

The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs, which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.

What You'll Do:

Project Department's Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects:

Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments

Processes contract documents (e.g., receives, reviews, verifies the required information & enters data)

Completes entries to certain project forms & ensures all forms are accurately completed

Facilitates approvals for all contracts

Prepares Controlling Board criteria for funding releases

Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval)

Responds to inquiries from contractors, A/Es, owners, & interested parties

Provides direction in completing required forms & documents

Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data)

Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order)

Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion

Reviews & processes liability insurance certificate updates

Compiles, organizes & maintains various documents

Follows up & responds to problems/issues arising during the project life cycle

Researches information related to projects

Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents

Prepares MS Power Point presentation & conducts informational presentations as assigned

Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines

Establishes bid date

Prepares legal advertisements for publication in the newspaper & on the Commission website

Notifies all parties involved (e.g., owners, A/E's, construction managers)

Attends pre-bid conference & assists in advising contractors about process & procedures

Conduct public bid openings & prepares bid tabulations

Assists the construction team in verifying submitted documents

Verifies bidders' bonds

Prepares recommendations for award letters

Prepares contracts & verifies documents

Acts as a Prevailing Wage Coordinator

We Support Diversity and Inclusion:

OFCC values its internal diversity and pledges to cultivate an inclusive and engaging environment for all employees where differences are embraced and celebrated. The agency commits to building a workforce that champions the advancement of DEI principles and initiatives. The values on which these efforts are founded are respect, empathy, transparency, equality, and equal access.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

12 mos. exp. as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection; or 3 mos. trg. or 3 mos. exp. in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos. trg. or 3 mos. exp. in reading blueprints &/or specifications; or demonstrate proficiency; must be able to provide own transportation.

Job Skills: Construction Maintenance