Program and Development Manager

Youth Program and Development Manager

Summary:

Provide support including administrative, logistical, communications, reporting, and information management assistance to the executive director and program and operations teams. This position ensures smooth, safer, and sound program delivery and office operations to advance the mission of our client's services.

Youth Program Core Responsibilities:

Responsible for recording initial information regarding Diversion referrals, (i.e. database management, correspondence, etc.)

Coordinate Diversion Groups (letters to Clients/ class registration/reminder letters)

Responsible for recording data and producing reports for program internal and external use

Coordinate professional development logistics

Responsible for recording data and producing reports for program internal and external use

Coordinate logistics (meetings, transportation, stipends, etc.) with youth leaders and their parent/guardian

Work with Management Team to manage compensation process for youth leaders (required documentation, generate invoices, distribute stipends, etc.)

Coordinate session packet (Registration Form, Code of Conduct, Information Packet, etc.) based on program templates

Administrative Core Responsibilities:

Maintain a welcoming reception area for board, staff, clients and visitor

Manage and update phone system based on needs of organization

Distribute incoming and process outgoing mail and deliveries

Maintain and update contact information for all employees and consultants

Maintain a copy of the Employee Handbook, Payroll Schedule, and other materials for staff reference

Manage facilities and coordinate with vendors per policy

Purchase supplies and organize and submit supply receipts for payment processing

Maintain an inventory of supplies, technology equipment and informational & promotional materials

Develop and maintain directory of vendors

Facility recommendations to ensure safety, upkeep, and communication

Facility tours for rental/lease opportunities

Event Management Core Responsibilities:

Manage inventory of and create check out process for staff to use display materials at onsite and/or off-site events

Maintain organization-wide calendar of internal and external activities, events, program dates, etc

Organize staff meetings including scheduling, preparation and distribution of documents, room set up, audio visual, and taking and circulating meeting notes

Register the Management and Program Teams for professional development, events, and make travel arrangements as needed

Manage event logistics according to budget and policies & procedures

Manage annual Resource Development Plan for individual donors, funders, and partners

Coordinate with Administrative Team to meet outcomes to strengthen & improve connections with supports

Create and coordinate volunteer recruitment, training, and coordination when applicable

Provide support of Board of Directors as instructed and authorized by the Executive Director

Manage and provide oversight of organization databases

Serve as an in-house expert and training resource for staff in utilizing the existing program database

Generate reports to meet internal & external requests

Communicate with staff to troubleshoot and/or make updates to ensure accuracy and relevance of system

Facilitate data collection, disaggregation, reporting, and presentation

Compose data narrative reports to meet funding reporting requirements

Manage online presence to enhance brand via online platforms (social media, website, etc.)

Work Model:

Hybrid, with 3-4 days per week required in office in Woodbury

Compensation:

$52,000 - $60,000/year

Permanent